Operational Paralegal

Job Description

Job Description

Operational Paralegal

USA Waste and Recycling

USA Waste and Recycling, Inc

Position Summary:

USA Waste and Recycling and its affiliated family of companies are building out a small, high-impact legal team to support a growing, dynamic business. As our Operational Paralegal, you will be the central hub for contracts and key legal documents across a diverse group of entities, working closely with in‑house attorneys, leadership, and operations in a fast‑moving, family-led environment.

You will touch customer, municipal, and vendor agreements, help keep our corporate records organized, and support smooth closings and transactions. This is a great role for a seasoned corporate paralegal who enjoys ownership of process, variety in day‑to‑day work, and direct interaction with business partners.

Compensation: $55,000-$65,000

Benefits: Medical, Dental, Vision, Short/Long Term Disability, Life Insurance, Accident and Critical Illness insurance, Paid Time Off (PTO),401K and Roth

Benefits to choosing USA Waste and Recycling:

• 401 (K), Roth, and Profit Sharing/Match Plans.
• Competitive Salaries.
• Comprehensive medical, dental, and vision insurance.
• FSA Eligibility.
• Telehealth and Mental Health support.
• Life insurance options include a 100% employer-funded option.
• Employee Assistance Program.
• Training and development opportunities with a growing, family-owned company.

Key Responsibilities

Contract Intake & First-Level Review

• Serve as the primary intake gatekeeper for customer, municipal, and vendor agreements needing legal review, ensuring matters are routed and tracked appropriately.
• Conduct first-pass review of standard commercial terms in contracts and flag issues for attorney review.
• Maintain, update, and deploy standardized templates for complex, recurring transactions, particularly municipal contracts and bids.

Corporate Records & Transaction Support

• Act as docket manager for entity organizational documents, maintaining corporate records, good standing certificates, and related filings.
• Handle closing/post- closing/transaction housekeeping, including organizing and indexing closing sets and managing document retention in accordance with company policies.

Legal Team Coordination & Executive Support

• Manage in‑house attorneys' calendars, including scheduling and prioritizing meetings, calls, and internal/external appointments.
• Track key legal deadlines and milestones (filings, contract dates, regulatory and board calendars) and ensure attorneys have the time and information needed to meet them.
• Prepare attorneys for meetings by organizing agendas, gathering background documents, and circulating materials and follow‑ups.
• Act as a primary point of contact for internal teams and outside counsel on scheduling, status updates, and next steps; help maintain matter trackers and task lists for the legal team.

Documentation, Drafting & Administration

• Draft, format, and revise documents and correspondence from attorney direction, including dictation/transcription when needed.
• Ensure consistent document management practices, including naming conventions, filing, and version control across legal matters.

Qualifications

• 3-5+ years as a corporate paralegal, ideally within a mid- to large‑sized law firm or sophisticated in‑house legal department.
• Bachelor's degree required; paralegal certification preferred.
• Strong proficiency with word processing, document management, and presentation software; comfortable working with deadlines and templates.
• Exceptional attention to detail, organization, and follow‑through; able to manage multiple matters and deadlines at once.
• Clear, professional communication skills and a collaborative working style; comfortable interacting with attorneys, executives, and operations teams.
• Cultural fit with a practical, hands‑on, family‑oriented environment.

Physical Demands:

Listed below are key points regarding the job's environmental demands and work environment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) for most of the workday.
• Required to exert physical effort in handling objects less than 30 pounds rarely.
• This position requires on-site presence at our Enfield, CT location; remote work arrangements are unavailable for this role.
• The schedule is Monday-Friday for 40 hours.
• Local travel.

Our Story

USA Waste and its affiliated businesses are proudly family-owned, built on a legacy that began in 1974 when Guy "Sonny" Antonacci and his wife, Mary Ann, started Somers Sanitation with a single truck in Somers, Connecticut. Today, three generations of the Antonacci family lead a diverse organization grounded in hard work, innovation, and a deep commitment to the communities they serve.

From leading waste hauling and recycling operations to premier destinations like Sonny's Place and GreatHorse, the family's entrepreneurial vision extends across a range of industries. Sonny's Place was designed to bring families together through fun and entertainment, while GreatHorse and The Starting Gate deliver a refined yet welcoming experience rooted in luxury and hospitality. The family's passion for excellence also extends to Lindy Farms, a premier Standardbred and Thoroughbred breeding and training facility in Somers, CT, dedicated to developing elite racehorses.

Across all companies, the Antonacci family remains committed to delivering exceptional experiences while staying true to the values that started it all-family, innovation, and community impact.

Join a team dedicated to advancing these principles across a dynamic and growing family of businesses.

USA Waste and Recycling, Inc. EEO Statement: The Company is committed to and supports equal employment opportunity and affirmative action to all employees and applicants. Equal employment opportunity means equal treatment of employees and applicants without regard to the following legally-protected characteristics: race, color, religion, creed, sex (gender identity), pregnancy (including childbirth and related medical conditions), sexual orientation, marital status, national origin, ancestry, age, medical condition, genetic information (including characteristics and testing), veteran status, physical or mental disability status or any other legally-protected status.