Legal Administrative Assistant - 5+ Yrs Experience - Insurance Defense - Ft. Lauderdale, FL

Legal Administrative Assistant

Marshall Dennehey, a multi-office national defense firm, is seeking a full-time Legal Administrative Assistant to join our Fort Lauderdale, FL office. At Marshall Denneheywe value collaboration, development, and excellence.

As a Legal Administrative Assistant, you will provide comprehensive administrative and litigation support in civil litigation cases. The ideal candidate is organized, proactive, and thrives in a fast-paced, team-oriented legal setting.

Responsibilities

• Maintain trial and discovery calendars, ensuring deadlines are met and documents are timely filed
• Schedule and coordinate hearings, depositions, legal proceedings, and meetings
• Assist with attorney time entry and invoice processing using billing software
• Open, organize, and maintain case files, ensuring documentation is up to date and accessible
• Draft and prepare pleadings, correspondence, reports, motions, and discovery documents under attorney direction
• Review and summarize medical records, contracts, and case evidence, and assist with preparing chronologies and summaries
• Prepare, issue, and track subpoenas and other legal requests for records
• Perform other litigation support duties as needed

Qualifications

• Minimum 5 years of experience as a legal assistant supporting litigators in personal injury and/or medical malpractice defense
• Florida State Court e-filing experience required
• Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel); experience with WordPerfect a plus
• Strong written and verbal communication skills
• Highly organized, detail-oriented, and able to prioritize competing demands
• High school diploma or equivalent required

Physical Demands

The role is primarily sedentary with regular use of office equipment. Occasional standing, walking, reaching, and lifting of up to 20 pounds may be required.

What We Offer

• Competitive salary based on experience
• Full-time benefits package including:
• Medical, dental, and vision insurance
• Employer-paid life and short-term disability insurance
• 401(k) plan with employer match
• Paid holidays and PTO

• A dynamic, supportive team environment with opportunities for career growth