Administrative Assistant for Christian Middle/High School

Job Description

Job Description

Benefits:

• Student tuition discount
• May work from home on some Fridays
• Paid time off

Monday-Thursday 7:30-3:30; Flexible Friday hours

For 2026-2027 School Year

Position Summary

The Administrative Assistant serves as the primary point of contact for students, parents, visitors, and staff and supports the daily administrative operations of the school. This position requires strong organizational skills, professionalism, and the ability to maintain a welcoming and efficient office environment consistent with the mission and values of Christian education.

The Administrative Assistant plays a key role in maintaining communication, managing records, and supporting school leadership in operational tasks.

Key Responsibilities:

Front Office Operations
Answer and direct incoming phone calls
Greet visitors, parents, and students in a courteous and professional manner
Manage visitor and student check-in procedures
Monitor the front office area and maintain a welcoming environment

Student Records and Office Administration
Maintain student records and files
Assist with enrollment and registration process
Track attendance and maintain related records
Prepare and distribute school forms, notices, and reports

Communication Support
Communicate with parents, families, and other partners
Send school announcements or reminders
Direct questions and requests to appropriate staff members

Administrative Support
Provide clerical and organizational support to the Head of School
Prepare documents, correspondence, and reports
Maintain calendars and schedule meetings

Financial and Logistical Assistance
Accept tuition or fee payments when applicable
Issue receipts and maintain basic payment records
Assist with ordering office supplies and managing inventory

School Event Support
Assist with coordination of school events and activities
Help prepare materials for meetings, programs, and school functions

Qualifications
Strong organizational and multitasking abilities
Professional communication skills
Proficiency with computers and office software (e-mail, spreadsheets, digital records, basic office software)
Ability to maintain confidentiality with sensitive information
Prior office or school administrative experience preferred
Alignment with the mission and values of Christian education

Personal Qualities
The ideal candidate will align with ABLE Christian School's Christ-centered values/lifestyle, and also possess the following qualities:
warmth and professionalism with parents, students, and staff
strong attention to detail
reliability and dependability
ability to remain calm in a busy environment
strong communication abilities
strong organizational skills
Must be able to use stairs multiple times per day.