Farm Office Coordinator

Job Description

Job Description

Farm Office Coordinator

Location: Jireh Farming, Inc. – Cutler, California

Language Requirement: Bilingual (English & Spanish)

About Us:

Founded with a commitment to quality and reliability, Jireh Farming, Inc. provides comprehensive citrus farm management services throughout the region. Rooted in the citrus belt and built on practical agricultural experience, we have developed a reputation for dependable service, careful coordination, and consistent oversight across the properties we manage.

Our team understands that successful farm management requires attention to detail, timely execution, and clear communication at every stage of the process. From planning and field activities to documentation and reporting, each step plays a role in delivering strong results for the landowners we serve.

As part of the Jireh family of companies, we continue to build on a foundation of practical experience and dependable service in the citrus industry.

Role Summary:

Jireh Farming, Inc. is seeking a dependable, highly organized Farm Office Coordinator to support administrative and operational functions within our farm management division.

This role serves as a central coordination point for operational workflows and administrative processes, ensuring documentation, systems, and communication remain accurate, organized, and aligned across field operations staff, management, customers, and internal departments. The position plays a key role in supporting efficient operations through attention to detail and consistent follow-through.

The ideal candidate is highly organized, technologically proficient, and exercises sound judgment. Strong communication, initiative, and the ability to work both independently and collaboratively are essential to success in this role.

This is a full-time, non-exempt position reporting to the Farm Manager. Overtime and occasional evening or weekend work may be required based on operational demands.

Key Responsibilities:

• Coordinate schedules, work orders, and communication across field operations staff, management, customers, and internal departments to ensure timely and accurate execution across multiple priorities
• Create, manage, and reconcile work orders while maintaining accurate, organized records that support operational tracking, billing, and reporting
• Prepare and manage customer billing and invoicing, ensuring accuracy and alignment with completed work and documentation
• Maintain and organize key operational and compliance records, including spray recommendations and pesticide use reports
• Support and help optimize the use of company software including FieldPulse, identifying opportunities to improve organization, tracking, and workflow efficiency
• Maintain and update maps, acreage data, and related records to ensure information remains accurate and current
• Monitor inventory and provide general administrative support to the farm management team as needed

• Perform all other duties as assigned

Qualifications:

• Bilingual in English and Spanish (required)
• Strong written and verbal communication skills, with a high level of attention to detail, organization, and accuracy
• Ability to manage multiple priorities, follow through consistently, and exercise sound judgment in day-to-day responsibilities
• Proficient in Microsoft Office (Excel, Outlook, Teams) and comfortable using computer systems and software (required)
• Experience with billing, invoicing, bookkeeping, or work order systems is preferred
• Ability to take initiative and work both independently and collaboratively in a fast-paced environment
• Agricultural experience is preferred, particularly familiarity with farm operations and/or crop protection programs
• Valid driver's license

Physical Demands / Work Environment:

The physical demands and work environment described here are representative of those that must be met by an employee to properly perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

To properly perform the essential functions of this job, the employee is required to:

• Remain in a stationary position (sitting or standing) for extended periods of time, with occasional movement throughout the office
• Frequently operate a computer and other standard office equipment
• Occasionally lift or move items weighing up to 25 pounds
• Work primarily in a climate-controlled office setting with artificial lighting
• Communicate effectively in person, by phone, and electronically, including the ability to see, speak, and hear clearly
• Occasionally assist with on-site or operational needs as required

Job Type:

Full-time, non-exempt.

Compensation & Benefits:

We offer competitive compensation based on experience, along with benefits and paid sick leave and holidays