Secretary - Associate Superintendent

Secretary - Associate Superintendent Effective: June 30th, 2026 General Qualifications High school diploma required; Associates’ Degree and/or advanced training in secretarial office procedures preferred Minimum of five years’ successful experience in secretarial field Demonstrated working knowledge of Skyward School Business Suite, preferred Demonstrated working knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Google Docs, Sheets, Slides, etc…) Demonstrated ability to appropriately interpret rules, regulations, and policies Demonstrated ability to establish and maintain effective working relationships with employees and the public Demonstrated ability to use discretion in handling sensitive and confidential information Demonstrated ability to make independent decisions and guide/lead others Expert ability to prioritize, plan, schedule and organize multiple tasks simultaneously and when under pressure Demonstrated eagerness to seek and utilize technology to increase efficiency, organization, accuracy, and compliance Demonstrated willingness to quickly and thoroughly learn and successfully utilize systems and processes, i.e. data management systems Demonstrated ability to enhance a culture where employees feel valued and appreciated Appreciation for the resources of a culturally, academically, and ethnically diverse community Demonstrated excellence in customer service skills - oral and written Essential Job Responsibilities Act as administrative assistant to the Associate Superintendent Interpret administrative policies and decisions and act accordingly Conduct research on educational topics and prepare synopsis of same Coordinate and maintain calendar of meetings, appointments Prepare materials for meetings and appointments Independently draft correspondence Utilize independent judgment in carrying out duties of the office Schedule and arrange for conferences, appointments; prepare materials Maintain the Associate Superintendent’s calendar Make travel arrangements, process paperwork, and submit documents to the Business Office Meet a flexible work schedule as required/needed Protect sensitive and confidential information Effectively perform functions of the job under pressure Take telephone calls and answer inquiries Process emails and postal mail Demonstrate excellent oral and written communication skills Require a minimum of supervision in recommend and implementing innovation and efficient means of accomplishing office tasks Provide outstanding customer service Assemble and summarize information Develop and maintain a professional working relationship with Board of Education members, District 118 staff, and community members Continue professional development through reading, attendance at conferences, academic studies, and participation in associations related to areas of responsibility Maintain poise and emotional stability in the full range of professional responsibilities Perform other duties as required Maintain a list of specific tasks respective of the position Maintain standards specified in Professional Performance Expectations for District 118 Employees Reports to Associate Superintendent Terms of Employment 237 days position with salary and benefits to be determined by the Board of Education Position Type: Full-Time Job Categories: Support Staff > Administrative Assistant Professional dress is required. An Equal Opportunity Employer #J-18808-Ljbffr