Purchasing Coordinator

Job Description

Job Description

Job Title: Purchasing Coordinator

Job Description

The Purchasing Coordinator plays a key role in supporting the purchasing function by accurately entering and managing large, complex purchase orders in a fast-paced manufacturing environment. This onsite position at the client's facility operates Monday through Friday from 8:00 a.m. to 5:00 p.m. and focuses on high-volume, detailed manual data entry, adherence to standard work procedures, and effective communication with internal teams and external suppliers. The organization is growing significantly and offers long-term development opportunities for individuals who are detail-oriented, driven, and eager to contribute to a company undergoing an ERP implementation and major expansion.

Responsibilities

• Enter large, multi-line purchase orders accurately and efficiently, ensuring all data is complete and correct.
• Process approximately 20 purchase orders per day, each potentially containing 100–150 lines, using manual data entry.
• Follow established standard work procedures and purchasing guidelines consistently.
• Use Excel for data entry, tracking, and basic analysis of purchase order information.
• Use Outlook for email communication with internal stakeholders and external suppliers.
• Communicate effectively via phone and email to provide updates on orders, resolve issues, and clarify requirements.
• Manage and maintain purchase requisitions, ensuring timely conversion into purchase orders.
• Support inventory purchasing activities by understanding inventory levels and aligning purchase orders with inventory needs.
• Utilize ERP software to enter, update, and manage purchase orders and related purchasing data.
• Ensure data accuracy and maintain meticulous attention to detail in all purchasing and order entry tasks.
• Multitask across multiple purchase orders and requests while managing time effectively to meet deadlines.
• Collaborate with internal teams and suppliers to ensure adherence to current processes and purchasing standards.
• Proactively follow up on order status, discrepancies, and issues, and communicate resolutions clearly.
• Hold internal and external partners accountable to established purchasing processes when necessary.
• Exhibit a strong work ethic, driven attitude, and self-starter mindset in daily responsibilities.
• Support the reduction of the existing purchase order backlog created during the ERP implementation.
• Maintain professional, business-casual appearance and comply with safety footwear requirements when accessing the manufacturing floor.

Essential Skills

• Hands-on experience with inventory purchasing and a solid understanding of how to manage purchase orders in relation to inventory needs.
• Practical experience processing and managing purchase requisitions.
• Experience working with ERP software in a purchasing, inventory, or order entry capacity.
• Proficiency with Microsoft Office, particularly Excel for data entry and tracking.
• Proficiency with Outlook for professional email communication.
• Strong verbal and written communication skills, with the ability to communicate effectively with internal teams and external suppliers.
• Ability to provide clear updates on orders, address issues promptly, and ensure adherence to established processes.
• Confidence in holding individuals accountable to purchasing procedures and standards when required.
• High level of attention to detail and accuracy in manual data entry.
• Ability to multitask and manage time effectively in a high-volume environment.
• Reliable, prompt, and consistently on time for scheduled work hours.
• Demonstrated strong work ethic and willingness to work diligently to meet deadlines.
• Self-starter mindset with the ability to work independently while following standard procedures.

Additional Skills & Qualifications

• Experience as a buyer or in a purchasing specialist/coordinator role.
• Familiarity with purchase order and order entry processes in a manufacturing or industrial setting.
• Comfort working with large, complex data sets and multi-line purchase orders.
• Ability to adapt to new systems and processes during ERP implementations.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Professional demeanor and ability to build positive working relationships with colleagues and suppliers.
• Interest in long-term growth opportunities within a rapidly expanding company.
• Motivation to contribute to continuous improvement of purchasing processes and data accuracy.

Work Environment

This role is based onsite at a manufacturing facility and follows a standard schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m., with some flexibility available. The environment is business casual, with employees expected to dress professionally while remaining comfortable. Closed-toe casual shoes are required, and steel-toe shoes must be available for occasions when access to the manufacturing floor is necessary. The position involves extensive use of Microsoft Office tools, particularly Excel and Outlook, as well as ERP software during an ongoing implementation. The work is primarily office-based, focused on detailed manual data entry and frequent communication with internal teams and external suppliers. The company is experiencing significant growth and expects to triple in size over the next 5–10 years, offering meaningful opportunities for career development. Employees may be eligible for bonus potential twice a year upon becoming permanent, and merit reviews can lead to pay increases, typically taking effect in July. A new headquarters is planned in Noblesville in 2027, reflecting the organization’s long-term investment in its future, although this role will remain at the current facility.

This is a Contract to Hire position based out of Indianapolis, IN.

The pay range for this position is $25.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Indianapolis,IN.

This position is anticipated to close on Sep 4, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.