Sr. Administrative Assistant

Job DescriptionJob DescriptionWe are looking for a highly organized Sr. Administrative Assistant to support leadership and client-facing operations in California. This contract position offers a path to a permanent role and is ideal for someone who thrives in a fast-paced banking environment and can balance executive support, client coordination, and follow-through on critical activities. The person in this role will help keep priorities moving, maintain strong communication across teams, and contribute to a high standard of service for both internal and external stakeholders.

Do not wait to apply after reading this description a high application volume is expected for this opportunity.

Responsibilities:
Coordinate calendars, internal meetings, and conference calls for leadership while capturing key discussion points and monitoring follow-up actions.
Support client and prospect interactions by preparing materials, attending meetings when needed, and ensuring next steps are documented and completed.
Organize, review, print, and route loan-related documentation, including tracking signature status and maintaining accurate records.
Gather required information for deposit and lending processes and assist with account-related and operational banking activities.
Perform wire callback support and respond to complex client issues with professionalism, urgency, and sound judgment.
Maintain a structured system for action items, project updates, and service requests so deadlines and client expectations are consistently met.
Travel locally to branch locations, client offices, or residences to deliver or retrieve signed documents and provide administrative support tied to banking transactions.
Contribute to outreach efforts, special assignments, and service initiatives that enhance client experience, team effectiveness, and brand presence.
Follow banking policies and compliance procedures, including proper escalation of unusual activity and adherence to regulatory standards. 3+ years of experience in administrative support, preferably within banking, financial services, or a similarly regulated environment.
Strong ability to manage multiple priorities, maintain detailed records, and keep projects and action items moving forward.
Experience handling banking documents, deposit-related information, or loan support activities is highly preferred.
Comfortable coordinating meetings, conference calls, and communication with clients, internal teams, and leadership.
Excellent written and verbal communication skills with a detail oriented, service-oriented approach.
Ability to resolve sensitive or complex client matters with discretion and attention to detail.
Valid driver's license and reliable personal transportation for local business travel as needed. xhqgsiq
Proficiency with standard office systems and administrative tools, along with strong overall operational support skills.