Administrative Assistant

*Part-time Position*

Davis Farr LLP is looking to add an Administrative Assistant to a flourishing company who is routinely included in Orange County Business Journals Best Places to Work. Job functions include (but are not limited to) assisting office personnel in various capacities, such as answering phones, producing reports, managing supplies and assisting with the planning and organization of staff meetings and office events.

About:

Davis Farr LLP is a rapidly growing, full-service CPA firm with its main office located in Irvine, California and two additional offices located in Carlsbad, California and Tacoma, Washington. We have provided expert professional experience in audit, tax, and consulting services to federal, state, and local governments, special purpose governments, non-profit organizations, service organizations and commercial entities for over 30 years.

Responsibilities:

• Process USPS, FedEx, UPS and outbound mail
• Assist Partners with proposals; print/bind as needed
• Maintain organization throughout the office, kitchen, conference room, and production room. Maintain copiers and printers to ensure they are in working order.
• Order and manage office supplies
• Assist with company events and staff meetings (creating themes, contacting vendors, set-up and break-down)
• Assist with maintaining employee workspaces
• Assist in CORE Engagement Set up
• Assist in accounts payable (AP); scan, save and mail payables
• Assist with accounts receivable, daily deposits and collections
• Help support as backup on collections
• Assist with entering WIP adjustments and client invoices
• Assist with facility and lunch coordination
• Confirmation filing and fax distribution
• Assist with client insurance certificate distribution
• RFP search

Requirements:

• At least 1-year of Administrative Assistance experience
• Strong Knowledge of Microsoft Office Suite (Word, Excel & PowerPoint)
• Basic QuickBooks experience
• Proficiency in data entry
• Ability to demonstrate professionalism throughout the workplace
• Ability to multi-task effectively
• Responsible, reliable and ability to meet deadlines on a routine basis
• Strong communication and social skills