Executive Administrative Assistant

$30 - $33 per hour

Cynet Systems

Pay Range: $30.00hr - $33.00hr

Job Overview:

The organization is seeking an Administrative Assistant to manage executive schedules, support travel and event logistics, and provide comprehensive administrative, financial, and clerical support.

Key Responsibilities:

Manage multiple executive schedules.
Coordinate complex domestic and international travel arrangements, including meetings, logistics, flights, lodging, ground transportation, and necessary conference registrations.
Use sound judgement and personal knowledge of executives' goals and needs to anticipate and manage future needs and potential issues.
Process and manage time-sensitive and confidential tasks including reports, events, and dinners or conferences with discretion and accuracy.
Support purchase order and requisition entry and overall costs management and tracking.
Provide informational assistance and direct team members to reference policies, websites, and IT resources.
Process expense reports for multiple executives by confirming receipts, amounts, and accuracy of charges.
Perform daily clerical duties such as mail distribution, office supply ordering, and business card ordering.
Provide IT support and input tickets on behalf of executives.
Manage office space and maintain current seating chart.
Provide support as needed for other team members in relation to executives' needs, goals, and calendar.
Provide support for on-site and off-site department events, functions, and conferences including scheduling, catering, and travel coordination.
Assist the department as needed with administrative and project-oriented support.
Develop and maintain various KPI reports.
Provide after-hours support in the event of travel emergencies.

Qualifications:

High capability of managing dynamic and challenging schedules for executives.
Ability to effectively communicate in person and via email or Teams with the organization's project team, general contractors, vendors, and purchasing groups.
Competency in Microsoft Office Suite: Word, PowerPoint, Excel, Outlook, Teams, and Copilot.
Previous experience in event planning.
Knowledge and experience in the annual budgeting process.

Education/Experience:

0 to 10 years of experience in an Administrative Assistant role.

Added Bonus:

Associate's degree or higher in business or a related field.
Experience with Oracle PeopleSoft and SAP Ariba.

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Vacancy posted 1 day ago

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