Executive Admin / Office Manager

Executive Admin / Office ManagerExecutive Administrative Assistant provides day-to-day administrative support to the leadership team and serves as the primary point of contact for front-office operations at Clear Height Properties. The role manages executive calendars, handles incoming calls and email for the main office line, and oversees general office management, including supplies, cleanliness, and vendor coordination. Because the position sits centrally within the company, it also provides support to other departments, including asset management, property management, and leasing, as workload requires. This role reports to the leadership team and is expected to manage multiple priorities across departments on a daily basis.Executive & leadership supportProvide day-to-day executive support to the leadership team (correspondence, scheduling, travel arrangements, expense reports)Manage multiple executive calendars, resolving conflicts and prioritizing time against shifting business needsPrepare, format, and proofread correspondence, memos, and internal communications on behalf of leadershipCoordinate and prepare materials for leadership meetings, board meetings, and investor calls (agendas, decks, minutes)Arrange travel logistics, including flights, lodging, and itinerariesHandle confidential information with discretionFront office and phone/email coverageServe as the first point of contact for the company, answering and routing main company phone callsMonitor and respond to the main company email inbox, directing inquiries to the right departmentGreet and direct visitors, brokers, tenants, and vendors arriving at the officeManage incoming and outgoing mail and shipmentsOffice managementOrder and maintain office supplies, snacks, and beverages within budgetMaintain general office cleanliness and organization, including common areas and conference roomsCoordinate with building management and vendors on office maintenance, repairs, and cleaning servicesManage relationships with office vendors (supply companies, catering, maintenance contractors)Set up and break down conference rooms for meetings and eventsTrack and manage office equipment and coordinate IT/equipment requests with the appropriate teamCross-departmental supportProvide flexible, on-demand support to any department as needs arise, including asset management, property management, and leasingAssist with data entry, filing, and document preparation for property management and leasing teamsHelp prepare materials for tenant, broker, or investor-facing communications as requestedSupport onboarding logistics for new hires (workspace setup, welcome materials, first-day coordination)Events and cultureAssist with planning and executing company events, meetings, and employee engagement activitiesSupport Culture Calendar programming and internal celebrations (birthdays, work anniversaries, holidays)Administrative and recordsMaintain company files, records, and administrative systems, both physical and digitalProcess invoices, expense reports, or basic AP tasks as directedTrack and order business cards, name plates, and other employee materialsAssist with drafting and formatting internal policies, memos, or SOPs as neededWhat We Are Looking For3+ years of executive administrative or office management experience, ideally in a fast-paced or multi-department environmentStrong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)Excellent written and verbal communication skillsAbility to manage competing priorities and shifting demands across departmentsHigh discretion with confidential and sensitive informationStrong organizational skills and attention to detailWhy Clear Height PropertiesUnlimited PTO policy to support our team's needs and allow valuable time out of the office to spend with friends and family.Access to a full suite of benefits including medical, dental, vision, and life insurance with company contributions towards premium payments.Opportunity to contribute to a 401k retirement plan, including a generous company match contribution.Friendly and welcoming open seating style office to allow collaboration and personal synergy among employees.Professional development opportunities hosted by the company throughout the year to aid in each employee's personal and professional development goals.