Administrative Assistant

Job Title: Administrative Assistant

Location (city, state): Menlo Park, CA

Industry: Professional Services

Pay: $30 - 32.00/hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About our client :

Addison Group is partnering with a well-established professional services organization seeking an Administrative Assistant to support daily office operations and leadership initiatives. This is an excellent opportunity for someone who enjoys a variety of responsibilities, thrives in a professional environment, and takes pride in keeping an office running efficiently.

Job Description:

The Administrative Assistant will provide comprehensive administrative and office support within a small, collaborative office environment. This role will serve as a key resource for staff and leadership, managing front office responsibilities, coordinating schedules, preparing documents, and ensuring day-to-day operations run smoothly. The ideal candidate is organized, proactive, detail-oriented, and comfortable working independently.

Key Responsibilities:

• Serve as the primary point of contact for visitors, incoming calls, and general office inquiries. Coordinate mail, shipping, package deliveries, and office correspondence.
• Maintain organized electronic and physical filing systems.
• Support calendar management, meeting scheduling, and appointment coordination.
• Prepare reports, presentations, meeting materials, and business documents.
• Assist with spreadsheet updates, document formatting, and administrative projects.
• Manage office supply inventory and coordinate office-related vendor needs.
• Support leadership with administrative requests and special projects.
• Track outstanding tasks and follow through to ensure timely completion.
• Handle sensitive information with professionalism and discretion.
• Assist with general office operations to ensure a productive work environment.

Qualifications:

• Previous administrative, office support, receptionist, or office coordination experience.
• Experience working within professional office environments such as legal, accounting, finance, real estate, or other professional services organizations.
• Proficiency with Microsoft Outlook, including scheduling and calendar management.
• Strong Microsoft Excel and Microsoft Word skills.
• Excellent verbal and written communication abilities.
• Exceptional organizational skills and attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.
• Comfortable working onsite five days per week.
• Self-motivated with the ability to prioritize work independently.

Additional Details:

• Schedule: Monday-Friday, 8:00 AM - 5:00 PM
• Fully onsite position
• Temporary assignment expected to last approximately 2 months
• Potential for extension and long-term opportunities based on business needs
• Professional, team-oriented office environment
• Interview process consists of resume review and one virtual interview.

Perks:

• Opportunity to gain exposure to leadership and business operations
• Diverse responsibilities with meaningful day-to-day impact
• Stable and professional office environment
• High-visibility role with opportunities to take ownership of projects
• Potential for assignment extension and future career growth