Scheduling Supervisor

Overview Scheduling Supervisor. About Culligan Quench – Culligan Quench’s purpose is to impact people’s lives and improve the earth by helping to eliminate the 500 million plastic bottles consumed each year. We provide on-demand filtered water solutions to more than 120,000 customers across North America, including bottle-free water coolers, ice machines, sparkling water dispensers and coffee brewers. We operate with a long-term bundled service and rental subscription model and have grown to more than 1,600 team members across 90 locations. For more information visit About Culligan – There’s nothing more fundamental to life than water. Culligan offers expert water services and solutions globally. Local Culligan teams deliver better drinking water to people at work, at home and on the go. For more information visit Values: 5Cs Culligan as One • Customers come first • Commitment to Innovation • Courage to do what’s right • Consistently deliver exceptional results Position Summary The Scheduling Supervisor leads a team of 8–12 Scheduling Representatives , overseeing the daily management of all scheduling activity. This role ensures work orders are scheduled within SLA and routed efficiently to maximize technician productivity. The Supervisor is accountable for daily operational excellence, consistent coaching and development of their team, and driving measurable improvement in scheduling performance. They partner cross-functionally with Customer Care and our Field Service teams to resolve issues, improve processes, and strengthen overall operational efficiency and service delivery.

WHAT SUCCESS LOOKS LIKE

Within the first 90 days, a successful Supervisor will: Build rapport and trust with their team through consistent 1:1s, clear expectations, and transparent feedback Achieve or maintain team KPIs related to scheduling performance, including SLA adherence, missed appointments, and work order management Identify underperforming markets and develop targeted action plans for improvement Demonstrate measurable gains in scheduling efficiency and a reduction in service-impacting issues Reduce escalations by proactively identifying and closing skill gaps within the team Partner with peers and leadership to contribute to at least one process improvement initiative Establish a consistent cadence of documented 1:1s to track coaching and development progress RESPONSIBILITIES Team Leadership & Development Supervise, mentor, and develop a team of 8–12 Scheduling Representatives Deliver regular coaching, review scorecards, conduct performance reviews, and support individual development plans Act as subject matter expert to support process and system improvements Participate in special projects as needed to improve customer experience Balance workload distribution based on volume, capacity, priority work orders, and shifting business priorities Serve as the first point of escalation for customer and employee issues, ensuring fast and effective resolution Performance & Quality Management Track key scheduling KPIs including SLA adherence, missed appointments, and work order aging Reinforce the daily Scheduler Checklist to drive consistency and enforce SOPs Identify training needs and process gaps; conduct audits of scheduling quality and accuracy Participate in FSM/Scheduler daily calls as needed to support market performance Reinforce accountability through consistent feedback and follow-up Interpret performance reports to identify trends, coach to gaps, and recognize top performers Operational Execution Manage daily administrative functions including attendance tracking, scheduling oversight, and case queue management Ensure team compliance with company policies, procedures, and applicable regulations Review and act on missed appointments, aging work orders, and rescheduling trends throughout the day Ensure schedules are optimized for technician efficiency and meet customer commitments Proactively flag and communicate operational risks to leadership and cross-functional partners Process Improvement & Collaboration Identify opportunities to improve scheduling efficiency, reduce reschedules, and streamline workflows Support updates to SOPs, routing logic, and scheduling guidelines Conduct reporting, audits, and operational reviews as needed REQUIREMENTS Experience 3+ years of experience in scheduling, logistics, field service coordination, or operations leadership Demonstrated track record of coaching teams to achieve KPI targets Experience delivering performance feedback and conducting formal performance conversations Hybrid work model: Remote work 2 days a week, In King of Prussia, PA or Grapevine, TX office 3 days a week Skills & Competencies Strong problem-solving skills with the ability to stay composed and make sound decisions under pressure Clear and professional communication skills — verbal, written, and one-on-one coaching Proficiency in Salesforce and Microsoft Office Ability to interpret performance dashboards and reports to drive data-informed decisions Skilled in conflict resolution and escalation management for both customer and employee situations Highly organized, detail-oriented, and accountable — able to manage multiple priorities simultaneously Experience with, or willingness to adopt, quality monitoring tools and customer satisfaction measurement frameworks Preferred Frontline leadership training or certification (e.g., Ken Blanchard, Franklin Covey, or internal programs) Familiarity with NPS methodology and customer retention practices Experience with Power BI What We Offer Medical, Dental, Vision which start day one 401(k) match of 50% up to 6% Life insurance Disability Unlimited Paid Time Away Parental leave Additional voluntary benefits Career progression opportunities Coaching and professional development Quench offers competitive salary and benefits, and incentive awards. We are proud to be an Equal Opportunity Employer. Quench provides equal opportunity in all of our employment practices to all qualified employees and applicants without regard to sex, sexual orientation, race, color, religion, gender, national origin, ethnicity, age, disability, marital or family status, pregnancy, military status, veteran status, genetic information or any other category protected by federal, state and local laws. This policy applies to all aspects of the employment relationship, including recruitment, hiring, compensation, promotion, transfer, disciplinary action, layoff, return from layoff, benefits, training, social and recreational programs. All such employment decisions will be made without unlawfully discriminating on any prohibited basis. Applicants Beware of fake job offers falsely claiming affiliation with our company. Our recruiters will never ask prospective employees for payment to apply for a position or as a condition of employment. Official emails are from our domain; verify offers through our official HR channels to safeguard your privacy and security. If you have questions, contact View email address on click.appcast.io. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For more information, please review the Know Your Rights notice from the Department of Labor. Compensation: $60,000 - $70,000 yearly #J-18808-Ljbffr Quench USA