AP Manager

Job Description

Job Description

Accounts Payable Manager – Direct Hire
Hybrid Opportunity: 4 days onsite, 1 day remote
Hours: 8:00am to 5:00pm
Pay: $100,000 to $110,000 plus bonus
Excellent benefits offered
Location: Irvine

• Oversee the end-to-end accounts payable process
• Act as the primary point of contact for offshore AP staff, providing guidance and support
• Responsible for leading the AP close process and ensure timely completion each month
• Review and reconcile corporate credit card activity, including marketing spend, travel expenses, and other operating costs within the ERP system
• Compile freight data across multiple third-party logistics providers and coordinate proper GL coding for invoice processing
• Administer the expense reporting system, including employee support, report reviews, and system upkeep. Manage the SAP Concur training for new hires
• Maintain vendor records, including onboarding and updates through the AP system
• Manage a high volume of communications related to invoice discrepancies, approvals, and vendor inquiries
• Prepare and review weekly aging reports across various business units
• Execute regular payment runs, including ACH, wire transfers, and check disbursements for vendors and employee reimbursements
• Process credit card payments through the designated payment platform
• Access vendor portals to retrieve invoices and ensure timely payment of recurring expenses such as insurance, rent, and freight
• Support process improvements and play a key role in upcoming payment workflow enhancements Coordinate tax payments via banking platforms and assist with check and wire transactions as needed

• BA/BS in Accounting/Finance is required
• Intermediate Excel (vlookup/pivots tables)
• 5-7 years of full cycle AP processing experience
• Supervise team 3-5 AP Clerks
• Excellent customer services skills