Legal Secretary Bilingual

Overview

A prominent law firm is seeking a bilingual Legal Secretary to support a busy legal team in its Washington, DC office. This in-office position requires a highly organized and adaptable professional who thrives in a fast-paced environment and is comfortable managing multiple priorities while maintaining confidentiality and professionalism.

The ideal candidate will be fluent in Spanish and English and possess strong administrative, communication, and client-service skills. This role supports a team of attorneys and legal professionals through a combination of legal secretarial, administrative, and client-facing responsibilities.

Responsibilities

• Provide comprehensive secretarial and administrative support to a legal team consisting of six or more attorneys or timekeepers.
• Deliver exceptional internal and external client service through professional communication and responsive support.
• Assist with:
  • Telephone and client communications
  • Document production and editing
  • File management and document organization
  • New matter openings and client intake requests
  • Time entry and billing support
• Coordinate workflows and communicate proactively with attorneys regarding deadlines, priorities, and outstanding tasks.
• Prepare mailings, expense reimbursements, courier requests, and other administrative forms.
• Schedule meetings, conference rooms, travel arrangements, and related logistics, including catering and guest coordination.
• Proofread, edit, translate, and format legal documents, including preparing redlines and tables of contents.
• Provide flexible team support, including reception coverage and backup assistance for administrative staff as needed.
• Maintain knowledge of firm administrative procedures and secretarial policies.
• Provide notary services and assist with additional duties as assigned.

Requirements

• Minimum of 5 years of law firm or equivalent experience supporting multiple attorneys.
• Advanced proficiency in:
  • Microsoft Word, including styles, track changes, and document comparison tools
  • Microsoft Excel and PowerPoint
  • Outlook and Adobe Acrobat
• Strong interpersonal, organizational, and multitasking skills.
• Ability to work independently and collaboratively in a team environment.
• Excellent written and verbal communication skills in both English and Spanish preferred.
• Ability to manage confidential and sensitive information with discretion.
• Fundamental understanding of legal terminology.
• Strong customer service orientation and professional demeanor.
• District of Columbia notary certification is a plus.

Compensation

The anticipated salary range for this position is approximately $68,000-$96,000 annually, depending on experience, education, training, and relevant skills. Competitive benefits are also offered.