Faculty Administrative Assistant

Faculty Administrative Assistant

This role provides high-level administrative support to Cornell Law School faculty in their teaching, research, and service work. Responsibilities include managing complex administrative tasks such as drafting correspondence, editing materials, coordinating events, maintaining websites, and assisting with class and workshop preparation. The position also handles travel coordination and reimbursement processing for faculty and visitors. Additionally, the assistant serves as a key liaison between faculty, students, staff, the University, and external organizations.

About the Law School

Founded in 1887, Cornell Law School is a top-tier law school. We offer a 3-year JD program for about 200 students per class, a one-year LLM program for about 90 students from countries throughout the world, and a doctoral (JSD) program for about 2-3 new students per year. Cornell Law School has 41 tenured and tenure-track faculty, including 20 with chaired faculty positions; and 15 clinical professors in the legal research and writing program and in clinics at the local, national, and international level. Our faculty is consistently ranked among the top in the country for scholarly productivity and influence, and has pre-eminence in many areas, including quantitative and qualitative empirical legal studies, international and comparative law, and robust doctrinal scholarship in core fields.

Key Responsibilities

• Provide high-level administrative support to multiple faculty members, including permanent, visiting, and adjunct professors.
• Proofread, edit, and format a wide range of academic and professional materials such as correspondence, manuscripts, research papers, and course documents.
• Coordinate faculty events, including scheduling venues, managing invitations and RSVPs, arranging catering, and overseeing event logistics.
• Manage faculty calendars, schedule meetings, and serve as a liaison between faculty, students, and other stakeholders.
• Maintain confidentiality and handle sensitive documents and information appropriately.
• Update faculty profiles, CVs, and course content on the Law School website and learning platforms like Canvas.
• Assist with course preparation, including gathering materials, creating seating charts, ordering supplies, and preparing syllabi and course packets.
• Support classroom administration, including exam preparation, student review processes, and managing course budgets.
• Conduct research support tasks such as organizing data, preparing spreadsheets, managing bibliographies, and securing copyrights.
• Assist with faculty travel arrangements, including booking travel, processing reimbursements, and tracking expenses.
• Monitor research accounts and Workday entries, ensuring accuracy in reporting and student assistant time approvals.
• Perform general office duties such as copying, scanning, mailing, purchasing supplies, and maintaining office organization.
• Ensure compliance with university policies and support faculty in following administrative procedures.
• Provide backup support to other administrative staff and participate in additional projects as needed.
• Learn and use new software systems to support administrative and academic functions.

What We Need

For further consideration, please submit a resume and cover letter.

• Associate's degree and 24 years of relevant experience, or an equivalent combination of education and experience.
• Ability to work effectively in a fast-paced, team-oriented environment while managing multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Excellent organizational, planning, and time management abilities.
• Strong attention to detail and a high level of service orientation.
• Ability to work effectively with diverse populations and build inclusive working relationships.
• Capability to manage high workloads during peak periods and maintain performance under pressure.
• Sound judgment and problem-solving skills for resolving issues independently.
• Proficiency in Microsoft Office Suite, presentation software, and electronic communication tools.
• Willingness and ability to learn new software and systems as needed.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Proficiency in word processing and event coordination
• Experience with Westlaw, Lexis Nexis, Concur, eShop, WordPress, Canvas, and Cornell procurement and accounting systems

This is a full-time (39 hours/week) Endowed College position that is based in Ithaca, NY with a hybrid work arrangement. Core hours are Monday through Friday, 8am to 4:30pm with flexibility as needed. This is a 10-month position. The employee will be off during the months of June and July.

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$26.41 - $30.69

Remote Option Availability:

Hybrid

Company:

Endowed

Contact Name:

Aubrey Lang

Contact Email:

View email address on click.appcast.io

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

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Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email View email address on click.appcast.io.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice View phone number on click.appcast.io, or email at View email address on click.appcast.io.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing View email address on click.appcast.io.

Notice to Applicants:

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EEO Statement:

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates