Legal Assistant / Legal Administrative Assistant (litigation)
The Rockridge Group
Job Description
Job Description
TITLE: Legal Assistant / Legal Administrative Assistant (litigation)
LOCATION: PINE BROOK, NJ
SCHEDULE: ONSITE DAILY ( eligible to work remotely one day a week after approximately two months of employment. )
JOB SUMMARY:
Firm X, established in 2000, is a national boutique law firm focused exclusively on Healthcare and Life Sciences. They are seeking an experienced, full-time Legal Assistant (a/k/a "Legal Administrative Assistant" or "Legal Secretary") for their Litigation department's busy trial team. Note that this is NOT a paralegal position.
Responsibilities:
- Managing multiple attorney calendars in Outlook, coordinating meetings and appointments, corresponding with clients regarding availability; scheduling calls and meetings via Microsoft Teams
- Scanning, saving and uploading documents to our document management system (NetDocs) and utilizing our Centerbase system for billing, potential new clients, contact information, and engagement letter monitoring
- Drafting, proofreading, and revising letters, legal documents and other case materials with attention to proper formatting, spelling, and grammar
- Redlining documents
- Preparation of document productions, including Bates stamping
- Assisting department paralegal with trial notebooks and preparation
- Processing time entries for attorneys using CenterBase
- Answering attorney phones in a timely and polite manner
- Coordinating travel as necessary
- Tracking CLE credits earned, including scheduling CLE courses and submitting certificates of completion to the state; keeping records
- Effectively and calmly communicating with staff, attorneys and clients
- Extremely organized, paying close attention to details
- Covering for other Legal Assistants when necessary
Requirements:
- 3+ years' experience as a Legal Assistant in a private law firm or court administration setting (litigation experience preferred)
- Federal Criminal Defense experience
- Expert multitasker in high-volume litigation department with outstanding follow-up skills
- Must work well with a team
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite, Adobe and DocuSign products
- Excellent communication, proofreading, and organization skills
- Ability to prioritize assignments and tasks
- Experience in preparing Table of Authorities and Table of Contents for legal filings helpful
Vacancy posted a month ago
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