Legal Secretary

Legal Administrative Assistant – Real Estate LawLocation: New York City (On-Site, Full-Time)A respected boutique law firm in Midtown Manhattan is seeking an experienced Legal Administrative Assistant to join its busy real estate practice. This is an excellent opportunity for a proactive professional to support a team of attorneys in a well-established environment known for its high-quality work and collegial atmosphere. The position is fully on-site, five days a week.Key Responsibilities:Provide comprehensive administrative support to multiple attorneysPrepare, revise, and serve legal documents via various methods, including hand delivery, email, and postal services (e.g., FedEx, certified mail)Answer and route incoming calls, manage messages, and ensure timely follow-upMaintain attorneys' calendars and help coordinate meetings and deadlinesHandle large mailings related to real estate legal mattersPerform advanced document processing, including formatting legal documents, creating Tables of Authorities and Contents, redlining, and editing PDFsFollow established office policies and proceduresAssist with additional administrative duties as neededThis description outlines the core responsibilities and requirements for the role and is not intended as an exhaustive list of duties. The firm is an Equal Opportunity Employer.QualificationsMinimum of 5 years of legal administrative or secretarial experience, ideally in real estate lawFamiliarity with New York landlord-tenant matters or regulatory filings (e.g., New York State housing agencies) is a plusKnowledge of preparing documents like rent demands, cure or termination notices, and court petitions is desirableStrong organizational skills and attention to detailExcellent written and verbal communication abilitiesProficiency in document management systems (e.g., iManage) and Microsoft Office SuiteAbility to multitask, prioritize, and work independently in a fast-paced environment