Administrative Assistant, Divinity School

Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries. Be You. The Duke Divinity School is seeking a highly skilled and service‑oriented Administrative Assistant to join our dynamic administrative and finance team. In this role, you will directly support the mission of the Divinity School by ensuring that key administrative and financial processes run smoothly, accurately, and efficiently. You will collaborate closely with colleagues across multiple programs and centers, helping them navigate policies, resolve administrative challenges, and streamline workflows. Each day, you will use your judgment, problem‑solving skills, and knowledge of Duke policies to make decisions, support operations, and keep critical business functions moving forward. If you enjoy working in a mission‑focused environment, have strong attention to detail, and thrive on supporting others, this role offers the opportunity to make a meaningful impact across the school. You will join a supportive team, work with leaders across departments, and help shape operational excellence under the guidance of the Associate Dean for Administration and Finance. Minimum Requirements: High school education (or equivalent) plus two years of post‑secondary education in a business‑related field. Four years of related business or administrative experience with exposure to personnel practices, accounting/budgeting principles, and coordination of major office activities. OR an equivalent combination of relevant education and/or experience. Preferred Qualifications: Demonstrated experience supporting financial processes, such as maintaining budgets, processing transactions, or preparing reports. Experience interpreting policies, communicating guidance, or supporting compliance within an academic, nonprofit, or similarly complex environment. Strong analytical and organizational skills with the ability to manage multiple priorities. Proven ability to collaborate successfully with diverse teams and stakeholders. Be Bold. In this role, you will have the opportunity to lead and support essential operational functions, including: Interpret and apply Duke University and Divinity School policies and procedures, providing guidance and best‑practice recommendations to programs and centers. Exercise delegated authority to implement policies and support management practices across supported units. Maintain and track financial records for assigned grants, programs, and centers, including preparing summary and detailed financial reports. Process a high volume of administrative and financial transactions, including routine tasks and more complex work such as contracting and payroll actions. Analyze operational needs and trends, offering recommendations to improve processes, enhance business operations, and support mission‑aligned planning. Perform other related duties incidental to the work described above, contributing to the school’s administrative excellence. Choose Duke. Duke Divinity School is a vibrant, mission‑driven academic community committed to forming leaders for Christian ministry, scholarship, and service. As part of our administrative team, you will support programs that shape the future of ministry and theological education while working in a collaborative and inclusive environment. You will enjoy working on Duke University’s beautiful campus and have access to professional development, campus programs, and a supportive community of faculty, staff, and students. Job Code: 00001004 ADMINISTRATIVE ASSISTANT Job Level: 10 Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $44,766.00 to USD $71,706.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations whenextending an offer. Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly andcultural programs to eligible team members. Learn more at: Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: View email address on click.appcast.io; phone: View phone number on click.appcast.io).