Secretary (OA)

Summary Come Join Our Team! The Secretary (OA) will assist the Associate Chief of Staff for Research and Development (ACOS/R) and the Administrative Officer (AO) for Research & Development Service - committees - and subsections in performing a variety of clerical and administrative duties and maintaining clear lines of communication to optimize utilization of resources and meet program objectives. This position is located within the Dept of VA - Veterans Health Administration - Salem VA Medical Center. Summary Come Join Our Team! The Secretary (OA) will assist the Associate Chief of Staff for Research and Development (ACOS/R) and the Administrative Officer (AO) for Research & Development Service - committees - and subsections in performing a variety of clerical and administrative duties and maintaining clear lines of communication to optimize utilization of resources and meet program objectives. This position is located within the Dept of VA - Veterans Health Administration - Salem VA Medical Center. Qualifications To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/21/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. NOTE: Your resume must include job title - duties listed for each position - month and year start/end dates AND hours worked per week. You may qualify based on your experience as described below: GS-07 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade - GS-06 - in the normal line of progression for the occupation in the organization. Specialized experience is defined as clerical and administrative experience related to secretarial support for a large organization and/or in a large medical center setting. Examples may include but are not limited to: organize the work of an office and perform clerical and administrative duties; computer software and database experience such as Microsoft Word - Excel - Outlook Email/Calendar; meeting minutes/note taking - committee experience; use of automated office equipment typical to an office setting such as: computer equipment - printer/scanner/copier/fax machines - telephones - and document management systems. Please note: Your resume must support your response. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at Preferred Experience: VA and/or Research experience. Duties Duties include but are not limited to: Serves as designated Timekeeper for the R&D Service Responsible for time and attendance reporting - as directed Serves as Talent Management System (TMS) Administrator - ensuring compliance with the training requirements for all Research VA staff - WOC/IPAs - and Committee members Serves as Primary ADPAC (Automated Data Processing Application Coordinator) for the R&D Service Assures that VISTA key menus are accurate and appropriate for each employee by completing annual report Manages individual calendars for ACOS/R&D and AO Manages Administrative Team Leave Calendar for the R&D Administrative Staff Submits work orders - space requests - IT requests etc. - for Research Service and other research personnel - as applicable Works with IRB - SRS - and R&D Committee Coordinators to maintain regulatory committee rosters and appointment letters Assists AO with initial preparation and execution of ongoing HR documentation - including but not limited to: Performance Evaluations - Competencies preparation and records Research WOC/IPAs initiations/submissions/modifications/extensions/and routing for signatures Oversees access - scheduling - and upkeep in common areas within the Research Service Space Includes determining and ordering keys needed - cores that need to be changed - tracking of keys signed in and out and which key numbers open which doors Ensures Keystone Database is updated with all key transactions Back-up Records Liaison for the R&D Service Ensuring all research records (hard copy and electronic) are kept within the Records Control Schedule Work Schedule: Monday - Friday - 7:45am-4:30pm or 8:0am-4:30pm Telework: Not Available Virtual: This is not a virtual position Position Description/PD#: Secretary (OA)/PD022660 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Physical Requirements: The work requires long periods of time working and keyboarding at a computer workstation It may involve some walking - standing - bending - or carrying of light items. #J-18808-Ljbffr U.S. Department of Veterans Affairs