Administrative Assistant

Salary: $37,200.00 - $48,300.00 Annually
Location : Charleston County, SC
Job Type: FTE - Full-Time
Job Number: 26106
Agency: Trident Technical College
Division: Academic Affairs-Nursing
Opening Date: 08/06/2026
Closing Date: Continuous
Residency Requirement: Yes
Class Code:: AA75
Position Number:: 61134654
Normal Work Schedule:: Other
Pay Grade: GEN06
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: To be considered for this position applicants MUST complete the online SC State Jobs Employment Application. Unofficial transcripts may also be attached, mailed to (Human Resources, PO Box 118067 Charleston, SC 29423), or faxed View phone number on click.appcast.io to the Human Resources Office by the deadline date and time. Official transcripts are required upon offer of employment. Resumes are NOT reviewed for qualifications. Incomplete applications will not be considered. For assistance, contact Human Resources at View phone number on click.appcast.io.Employment applicants may be subject to a background check. Failure to consent to a background check will result in the removal of your application from further consideration. Background checks are conducted in compliance with the Fair Credit Reporting Act (FCRA).Trident Technical College is an equal opportunity institution and does not discriminate in the admission or employment on the basis of race, gender, color, national or ethnic origin, age, religion, disability, marital status, veteran status, sexual orientation, gender identity, or pregnancy.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.


Job Responsibilities


Trident Technical College's Division of Nursing is seeking Administrative Assistants to provide a wide range of complex and responsible administrative support services to full-time faculty and staff, as well as adjunct instructors. This position will receive visitors to the office and incoming phone calls, provide accurate, pertinent program information and make appropriate referrals.


Responsibilities also include, but are not limited to:

• Analyzing, compiling, maintaining, revising, and inputting data to prepare class schedules on all campuses and remote instructional sites, integrating multiple factors, including cross-listing, faculty loads, and differing delivery modes and terms.
• Proactively ensuring data integrity and effectively troubleshooting system errors with minimum outside assistance.
• Preparing and completing adjunct contract information, orientation and training, check-ins, and check-outs, interpreting and applying appropriate internal, State, and Federal policies and procedures.
• Planning and coordinating registration, advising, and drop/add for the Division.
• Maintaining and monitoring office budgets; researching and correcting discrepancies; posting expenditures, including the State Credit Card.
• Managing division-wide office supplies inventory, training, and effective utilization of all office equipment by Division managers, faculty, and staff.
• Ensuring all office equipment remains in working order and proactively initiating repairs, replacements, and associated emergency budget requests as needed.

Providing direct support for Dean and Department Heads in maintaining student and personnel records, including travel requests and reimbursement, load and productivity reports, and confidential documents.

Minimum and Additional Requirements


This position requires a high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be submitted for the related work experience. Preferred candidate will have a bachelor's degree and one (1) year of related work experience, OR an associate degree and three (3) years of related work experience, OR a high school diploma and five (5) years of work experience.

Preferred Qualifications


The ideal candidate will have advanced computer skills and advanced knowledge of software, including Microsoft Office. Knowing institutional guidelines for completing and submitting necessary contracts and supporting documentation is a plus. Demonstrated self-direction, leadership, cooperation, and initiative are essential. Administrative experience working with academic deans, department heads, coordinators, and faculty in higher education is highly desirable. Excellent organizational skills to run effective and efficient office operation is also essential. Excellent verbal and writing skills. The ability to work with diverse customers and staff and initiate and follow through with monthly reports and office management projects. Must have troubleshooting and problem-solving skills and work well in a team environment with limited supervision. Candidate will work within institutional policies and guidelines, managing multiple priorities while exercising sound judgment and discretion.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.


Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.


Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.


Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.


Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01


TTC: Please note that applicants are required to submit transcripts (Unofficial transcripts are acceptable)to be considered for this position. Applications submitted without transcripts will be considered incomplete and not accepted. Have you attached a copy of your transcripts? Unofficial transcripts may be attached, mailed to (Human Resources, PO Box 118067 Charleston, SC 29423), or faxed View phone number on click.appcast.io to the Human Resources Office.

• Yes
• No
• Current TTC employee/Transcripts are on File

02


TTC: Are you currently employed with Trident Technical College?

• Yes: Full-Time Faculty
• Yes: Full-Time Staff
• Yes: Part-time Adjunct Faculty
• Yes: Part-time Staff
• Yes: Other
• No: Not currently employed with TTC

03


TTC: Applicants must complete the SC State Jobs Employment Application online. Resumes are NOT reviewed for qualifications. A resume may be attached, but not substituted for completing salary and work history or education and reference sections of the employment application.Incomplete applications will not be accepted. Is your application complete and reflects the minimum qualifications?

• Yes
• No

04


Choose the one that best describes your level of proficiency with Microsoft Office.

• a. Novice level (I am new or never worked with Microsoft Office)
• b. Basic level
• c. Intermediate level
• d. Expert level
• e. Advanced level

05


Describe your customer service philosophy? What has been your biggest challenge?
Required Question