Administrative & Accounting Assistant

Administrative / Accounting Assistant

The Administrative / Accounting Assistant works at the company's home office in Charleston. Responsibilities include greeting visitors, answering phones, processing daily tasks and providing support to the accounting and management teams on a daily basis. This role reports to the Assistant CFO and interacts with a diverse group of individuals within the organization, including contacts at all levels. This is a great opportunity for a self-starter with a desire to excel!

Administrative Duties and Responsibilities

• Provides administrative support to ensure efficient office operations.
• Prepares communications, such as memos, emails, invoices, reports and other correspondence.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating supply needs; placing and expediting orders for supplies; verifying the receipt of supplies.
• Collates and distributes mail.
• Manages preventive maintenance schedules for office equipment, maintains equipment inventories and evaluates new equipment, techniques and technologies.
• Completes special projects as assigned.

Accounting Duties and Responsibilities

• Critically review all cash disbursement requests for reasonableness and accuracy.
• Communicate with vendors, when necessary, regarding billing questions and discrepancies.
• Organizes and files all disbursements to properly maintain an orderly and accurate payment history.
• Coordinates operations to ensure timely receipts of all invoices and daily paperwork.
• Supports the Assistant CFO with the preparation of monthly financial statements.
• Ensures control of confidential data, which if disclosed, could have significant internal effect.
• Completes special projects as assigned.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

Incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.

Benefits (Full-Time Employees)

• Medical, Dental, and Vision Insurance
• Fuel Discount Program – 25 cents off per gallon
• Short- & Long-Term Disability Plans
• Voluntary Life Insurance
• 401(k) with Company Match
• Additional Voluntary Benefits
• Training & Advancement Opportunities

Equal Opportunity Statement

Buck Management Corporation is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status under applicable law.

Requirements

• An Associate's degree preferred. Bookkeeping or general accounting experience of at least 2 years is required.
• Must have knowledge of MS Office Applications and Windows operating systems.
• Familiarity with Sage Intacct and other accounting software is a plus.
• Analytical and problem-solving ability is required in order to gather and summarize data for reports, solve various problems, and prioritize work.
• Attention to detail and ability to meet deadlines is critical.
• Required to sit for long periods of time.
• Usual office working conditions.
• Lifting up to 15 lbs. required; may require lifting, pulling, or pushing up to 50 lbs.
• Professional demeanor at all times.
• This position requires presence at the company's home office and does not allow for remote work.