Project Coordinator

Job Description

Job Description

Hiring for a Project Coordinator in Southbury

Job Description

We are seeking a highly organized and driven Project Coordinator to support our Project Management and Operations teams on large-scale multifamily, student housing, senior living, and commercial construction projects. This individual will play a critical role in project administration, document control, reporting, invoicing, and coordination efforts to ensure projects are delivered efficiently and successfully. We value individuals with construction office experience who enjoy supporting multiple projects and growing within the construction industry.

Responsibilities

• Assist Project Managers with the day-to-day administration of active construction projects.
• Track and manage project documentation including RFIs, submittals, change orders, meeting minutes, and closeout documents.
• Coordinate project reporting and maintain accurate records across multiple projects.
• Assist with subcontractor communication and procurement activities.
• Review and process weekly project invoices and support billing activities.
• Assist with estimating support, project tracking, and cost reporting.
• Maintain project schedules and update project management systems as needed.
• Coordinate with field personnel to collect project updates and documentation.
• Support project startup and closeout processes.
• Organize and maintain electronic project files and document control systems.
• Collaborate with internal teams to ensure deadlines and deliverables are met.
• Assist leadership with special projects and operational initiatives.

Essential Skills

• 2+ years of experience in a construction office environment.
• Background as a Project Coordinator, Project Administrator, Project Engineer, Construction Administrator, or similar role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Experience reviewing project documentation and supporting project teams.
• Proficiency with Microsoft Office Suite, especially Excel.
• Strong written and verbal communication skills.
• Ability to work in a fast-paced environment and support multiple active projects.
• High attention to detail and follow-through.

Additional Skills & Qualifications

• Experience with RFIs, submittals, and change orders.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience in processing construction invoices, document control, administrative support, and project coordination.
• Familiarity with Procore and Bluebeam.
• Experience with Smartsheet is a plus.
• Exposure to large-scale multifamily, student housing, hospitality, and wood-frame projects.

Work Environment

The position is onsite in Southbury, where you will gain exposure to large-scale multifamily, student housing, hospitality, and wood-frame projects. You will have the opportunity to build relationships with nationally recognized general contractors. The role offers a competitive compensation package, including vehicle allowance and fuel reimbursement. You will play a key role in the company's expansion into new regions and contribute to continued revenue growth.

Book with Trevor Hislop to learn more -

This is a Contract position based out of Newtown, CT.

The pay range for this position is $31.00 - $39.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Newtown,CT.

This position is anticipated to close on Oct 12, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.