Administrative Assistant

Job Description

Job Description

About Williams-Sonoma DC - Olive Branch, MS

Since it was founded in 1956, Williams - Sonoma has grown from Chuck Williams’ single store in Sonoma, CA into one of the largest retailers in the country, with some best known and most beloved brands in home furnishings, including Williams – Sonoma, Pottery Barn and West Elm.

Our Distribution Centers serve as vital connections between factories and our retail, online and mail-order customers around the world. The Supply Chain environment is dynamic and fast-paced, and the network is expanding rapidly. If you have a background in distribution, manufacturing, engineering, transportation, finance, human resources, or home delivery – and are looking for a job with a strong opportunity for gaining new skills and for advancement – our Supply Chain Organization could be just the place for you.

Williams-Sonoma, Inc Supply Chain Overview

By managing resources responsibly, caring for our people, and uniting around our values, we lead our industry and are proud to be recognized for our continuous action and progress in the following areas: Barron's 100 Most Sustainable Companies; Forbes Best Employers for Women and Diversity; Newsweek America's Most Responsible Companies; and USA Today Customer Service Champions. These honors reflect that we are truly a people-first organization. 

• Over 4,000 Full-Time Associates across the Supply Chain.

• 14.5M square feet of small parcel, personalization, furniture, and manufacturing space in the domestic US, Williams-Sonoma has developed an agile and capable distribution network consisting of the following:

  • Large package / furniture distribution centers located in Southern California, Northern California, Texas, Georgia, and New Jersey totaling 9.2M square feet plus another 1.2M square feet of standalone final-mile furniture hubs.

• Small package eCommerce distribution centers located in Mississippi and Arizona totaling 3.2M square feet, consisting of over 1,000 full-time associates and 1,500 seasonal/temporary associates in Mississippi:

  • Sutter Street Manufacturing upholstery factories located in North Carolina and Mississippi totaling with over 1,400 full-time employees producing approximately $900 million to $1 billion in sales of upholstered furniture.
• Transportation Department for Ocean, Air, Trucking, and Rail consisting of over 30 transportation professionals located in Memphis, TN.
• 700 associates in our Sourcing offices in 10 countries in Asia and Europe including China, Vietnam, Singapore, India, Italy, and Turkey.

This position is for supporting the WSI B2B Logo and corporate teams with quality assurance projects and logo mockups. Understanding background execution of personalization techniques and product capabilities. Clears previous day’s mockup requests (24 Hour requested turnaround), executes high profile orders, and maintains product photos/inspections within Airtable. Constant communication with peers, managers, and corporate B2B associates to ensure deadlines are met and executed. Associate will perform other duties as made necessary by the business to provide customer service and quality.

The Admin II position is in Olive Branch, MS.

You’ll be excited about this opportunity because:

• Ability to build and configure production approved mockups and production ready files for all PZ techniques for B2B logos.
• Ability to pull and photo Airtable SKU inspection requests and maintain actions within the Airtable Ui.
• Work closely with Operations teams to ensure seamless production execution.
• Use Adobe Illustrator for a multitude of projects.
• Ability to work closely with ops management to ensure high profile and escalated orders are processed seamlessly.
• Be sensitive to tight timelines and customer delivery commitments.
• Must have good attendance and be a team player and other duties as assigned.

Check out some of the required qualifications we are looking for in amazing candidates:

• High School Diploma or GED.
• At least 2-4 years’ work experience in computer operations, experience with Adobe Illustrator and other Adobe programs.
• This is an onsite and in office role.
• Strong Communication and follow up skills.
• Strong grasp of Pulse PZ System, PZ Capabilities, and full product development.
• Ability to be a multi-faceted business partner and assist where the business need may be.
• Analytical and problem-solving skills.
• Excellent communication skills (verbal and written).
• Strong computer skills (Microsoft Excel, Word and Outlook).
• Knowledge and heavy experience using Adobe Illustrator and Photoshop.
• Ability to work a flexible schedule, overtime hours and weekends as needed.
• Able to use computer for an extended period.
• Perform various scheduled and unscheduled back-up procedures as required.
• Understanding of distribution center workflow.
• Ability to balance multiple tasks.
• Willingness to work as a team.
• Available to work overtime and flexible schedules.
• Heavy lifting up to 50 pounds.
• Ability to work with minimal supervision.

Review these physical requirements, as they play a major part in this role:

• Comfortable walking/standing 90% of the day.
• Heavy lifting up to 50 pounds.

Our company benefits are second to none in the industry:  

• Generous discount on all Williams-Sonoma, Inc. brand products.
• 401(k) plan and other investment opportunities.
• Paid vacations, Employee Assistance Programs, Time Off to Volunteer, Matching Gifts Community Service Program, and Holidays (in some locations).
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits, Legal and Identity Protection Plans and Pet Insurance.
• For more information on our benefits offerings, please visit MyWSIBenefits.com.
• To learn more about our Supply Chain culture and regional associate events, please visit: (Login credentials may be required).

EOE