Document Control Specialist

Document Control SpecialistKeep Projects Moving. Build a Career That Matters.Are you highly organized, detail-oriented, and passionate about creating order in fast-paced project environments? Join a team where your work directly contributes to the successful delivery of critical infrastructure, energy, environmental, and engineering projects that impact communities across the country.As a Document Control Specialist, you'll play a key role in ensuring project information is accurate, accessible, and delivered on time. You'll collaborate with engineers, project managers, clients, and vendors while helping maintain the systems and processes that keep complex projects running smoothly.This is an excellent opportunity for someone who enjoys organization, problem-solving, and working with multiple stakeholders in a collaborative, people-first environment.Why You'll Love Working HereEmployee-owned culture where every employee has a stake in the company's successOpportunities to support high-profile engineering and construction projects that make a real impactA collaborative environment that values teamwork, innovation, and professional growthStrong commitment to employee development through training, mentorship, and advancement opportunitiesIndustry-leading focus on safety, quality, and client satisfactionA stable, growing organization consistently recognized as one of the best places to build a long-term careerWhat You'll DoAs a member of the project support team, you will:Organize, maintain, and manage project documentation for engineering and construction projectsSet up and administer document control systems for multiple projects simultaneouslySupport project managers and engineering teams by ensuring project files remain accurate, current, and compliantAssist in developing and maintaining document control standards, procedures, and best practicesCommunicate document management processes and expectations to project team membersCoordinate the collection, review, routing, and distribution of project documentsCompile electronic project data books and ensure documentation is complete and properly formattedPrepare and issue transmittals to clients and vendorsProcess vendor submittals, including logging, tracking, routing, and status updatesPackage and distribute electronic project documentation to internal and external stakeholdersMonitor document workflows to ensure timely reviews, approvals, and deliverablesIdentify and escalate document-related issues while helping facilitate resolutionsPerform additional administrative and document control responsibilities as neededWhat We're Looking ForRequired QualificationsHigh school diploma or GED and 3+ years of document control, project support, or related experience, or equivalent combination of education and experienceProficiency with Microsoft Office applications, including Word, Excel, and AccessStrong data entry skills with exceptional attention to detailExperience with document tracking, version control, and document distribution processesAbility to perform quality checks and verify document accuracy and completenessStrong organizational and time-management skills with the ability to handle multiple prioritiesExcellent verbal and written communication skillsPreferred QualificationsExperience with document management platforms such as Hexagon, Procore, SharePoint, or similar systemsExperience issuing transmittals and compiling electronic project data booksExperience supporting engineering, construction, or project-based organizationsAbility to troubleshoot document workflow issues and recommend solutionsStrong commitment to quality, compliance, and continuous improvementWork EnvironmentThis role operates within a professional, project-focused environment supporting engineering and construction initiatives. Much of the work is computer-based and requires daily use of document management systems and Microsoft Office applications. You'll regularly collaborate with multidisciplinary teams, clients, and vendors while managing multiple project priorities and deadlines.If you're looking for a company where your contributions are valued, your career growth is supported, and your work helps deliver meaningful projects that shape communities, we'd love to hear from you.Apply today and become part of a team that's building a better future, one project at a time.