Marketing Project Manager

Marketing Project Manager

The Marketing Project Manager is responsible for planning, prioritizing, and managing the execution of marketing projects across Real Salt Lake, Utah Royals FC, Real Monarchs, and the RSL Academy. This role oversees the full project lifecycle, ensuring initiatives are delivered on time, within scope, and aligned with organizational goals. Working closely with cross-functional teams and external partners, the Marketing Project Manager drives efficient workflows, manages project intake and prioritization, and ensures high-quality execution of creative, brand, and marketing initiatives. The ideal candidate is highly organized, collaborative, proactive, and thrives in a dynamic sports environment with multiple priorities and deadlines.

Responsibilities Include:

• Manage the complete lifecycle of marketing projects from intake, planning, execution, and final delivery.
• Own the Marketing Department's project management platform (Asana or similar), including project templates, intake forms, workflows, automations, dashboards, reporting, and workload management.
• Manage the department's project intake process, ensuring all requests are properly scoped, prioritized, assigned, and resourced before work begins.
• Develop and continuously improve project management processes that increase efficiency, transparency, and accountability across the Marketing department.
• Build detailed project plans, timelines, workback schedules, and creative briefs that clearly define project objectives, deliverables, target audiences, deadlines, and success metrics.
• Evaluate team capacity and project priorities to balance matchday marketing, sponsorship activations, ticket sales campaigns, creative production, digital initiatives, and long-term brand projects.
• Coordinate project kickoff meetings, status updates, creative reviews, stakeholder approvals, and post-project evaluations.
• Serve as the primary point of contact for assigned projects, ensuring clear and consistent communication among internal stakeholders, league partners, agencies, vendors, and external partners.
• Collaborate closely with Corporate Partnerships, Ticketing, Communications, People & Culture, Soccer Operations, MLS, NWSL, and other departments to ensure marketing initiatives support organizational priorities and contractual obligations.
• Assign project responsibilities, monitor progress, and ensure accountability for project deliverables.
• Ensure all marketing assets and campaigns meet Club brand standards, league requirements, sponsorship commitments, and project objectives.
• Monitor project timelines, budgets, and scope while proactively identifying risks and implementing contingency plans when necessary.
• Maintain department reporting and project dashboards that provide leadership with visibility into workload, timelines, and project status.
• Identify workflow improvements that reduce bottlenecks, eliminate inefficiencies, and enhance collaboration across departments.
• Train and support department staff on project management processes and best practices.
• Support matchday marketing operations, special events, and other Club initiatives as assigned.
• Perform other duties as assigned.

Minimum Qualifications:

• Bachelor's degree in marketing, Business, Communications, Project Management, or a related field.
• Three (3) to five (5) years of professional project management experience, preferably in sports, entertainment, agency, or consumer marketing.
• Experience managing multiple concurrent marketing or creative projects with competing deadlines.
• Experience using Asana or similar project management software.
• Exceptional organizational skills with outstanding attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to prioritize competing responsibilities and thrive in a fast-paced environment.
• Strong problem-solving skills with the ability to anticipate challenges and develop effective solutions.
• Ability to exercise sound judgment while managing confidential and sensitive information.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to work evenings, weekends, and holidays as required by the Club's match and event schedule.
• Exceptional project management, organization, and time management skills.
• Strong understanding of workflow optimization, resource planning, and operational efficiency.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• Excellent collaboration and relationship-building skills with the ability to influence cross-functional teams.
• Ability to translate strategic marketing priorities into actionable project plans with clear ownership and accountability.
• Strong analytical thinking and sound decision-making abilities.
• Proactive mindset with a commitment to continuous improvement and operational excellence.
• Ability to remain flexible and perform effectively in a fast-paced, deadline-driven sports environment.

Preferred Qualifications:

• Professional sports, entertainment, or agency marketing experience.
• CAPM or PMP certification.
• Experience building and managing marketing operations, workflows, dashboards, and reporting within Asana or similar work management platforms.
• Experience coordinating integrated marketing campaigns across digital, social media, print, experiential, and broadcast channels.
• Experience managing sponsorship activation or fulfillment projects.

Physical Demands and Work Environment:

This position regularly requires sitting, standing, walking, bending, reaching, lifting, carrying, and operating standard office equipment. The employee may be required to lift and transport materials weighing up to 25 pounds, including team equipment, travel materials, and operational supplies. The role requires frequent movement between offices, locker rooms, training facilities, stadiums, airports, hotels, and other event locations. The Club provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Note: The need may arise to revise, supplement, or rescind portions of this job description, and the Club reserves the right to do so at any time. Employees shall be required to meet the qualifications and perform the duties of this position.