Payroll Specialist

Job Description

Job Description

Why Join Crunch Fitness – Undefeated Tribe?

We’re not just opening gyms, we’re building communities. Undefeated Tribe is the fastest-growing Crunch Fitness franchise group in the nation, proudly expanding across Texas, Oklahoma, New Mexico, Missouri, and Minnesota. Twice named Franchise of the Year (2021 & 2024), we’re on a mission to transform lives through fitness, wellness, and connection. With 100+ clubs planned by 2028, there’s never been a better time to grow your career with us!

Here’s why you’ll love being part of the Tribe:

Bold, High-Energy Culture

At Crunch Fitness, Undefeated Tribe, you’re not just an employee, you’re part of a team that thrives on hustle, creativity, and collaboration. We celebrate individuality and want voices like yours at the table.

Unbeatable Perks

Competitive pay, career advancement opportunities, and yes, a free Crunch Fitness membership. You’ll work in an environment built around health, strength, and community.

Unlimited Growth

With our rapid expansion, opportunities are everywhere. We invest in our people, promote from within, and give you the tools to level up your career faster than ever.

Join the Tribe. Find Your People. Build Your Future.

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Position Overview 

We are looking for a Payroll Specialist to drive accuracy, efficiency, and compliance across payroll operations in a fast-paced, high-performance environment. This role requires exceptional attention to detail, urgency in execution, and the ability to proactively anticipate and resolve payroll issues. The Payroll Specialist will also provide high-level support to executive and management teams through detailed, process-driven work performed with excellence.

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What You’ll Do:

• Process semi-monthly payroll for hourly and salaried employees to ensure timely and accurate payments.
• Review and verify timesheets, including hours worked, leaves, and overtime.
• Audit timekeeping records to ensure compliance with company standards and wage and hour laws.
• Reconcile payroll reports and resolve discrepancies quickly to minimize employee impact.
• Respond to employee questions and concerns related to payroll.
• Partner with team members to coordinate benefits, deductions, and other payroll-related adjustments.
• Assist with year-end payroll activities, including W-2 processing and reconciliation.
• Support internal and external audit preparation by gathering required information.

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What Success Looks Like:

• Payroll is processed accurately and on time every cycle.
• Timekeeping records are reviewed thoroughly and compliance issues are identified and resolved quickly.
• Payroll discrepancies are minimized and handled with urgency and professionalism.
• Employee inquiries are resolved clearly and efficiently.
• Year-end and audit support is completed accurately and on schedule.
• Strong partnerships are maintained with internal stakeholders to ensure smooth payroll operations.
• Confidential information is handled with discretion and care.

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About You: 

You are highly organized, detail-oriented, and comfortable working in a fast-paced environment with strict deadlines. You have strong analytical and problem-solving skills and can adapt quickly as priorities change in a growing organization. You communicate clearly, maintain confidentiality, and bring a proactive approach to resolving payroll issues before they become problems. You are also confident using HRIS systems and Microsoft Office tools, and you learn new technology quickly.

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Responsibilities:

• Process semi-monthly payroll for hourly and salaried employees, ensuring every pay cycle is completed accurately, on time, and in alignment with internal policies and payroll deadlines.
• Review and verify timesheets, hours, leaves, and overtime to confirm employee pay is calculated correctly and all submitted time data is complete and accurate.
• Audit payroll records for compliance with organizational standards and applicable wage and hour laws, identifying and correcting issues before they affect employee pay or create compliance risk.
• Reconcile payroll reports and resolve discrepancies by investigating mismatches, correcting errors, and ensuring payroll data is consistent across systems and records.
• Respond to payroll-related employee inquiries with professionalism and urgency, providing clear answers and resolving concerns in a timely manner.
• Coordinate benefits, deductions, and payroll adjustments with internal partners to ensure employee records, withholdings, and changes are accurately reflected in payroll processing.
• Assist with W-2 processing, year-end reconciliation, and audit support by gathering information, validating records, and helping ensure all year-end deliverables are accurate and complete.

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Required Qualifications:

• Minimum 3 years of payroll experience.
• Strong knowledge of payroll processes and procedures.
• Thorough understanding of employment-related laws and regulations.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of confidentiality.
• Proficiency with Microsoft Office Suite or similar software.
• Ability to quickly learn and master HRIS technology.

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Preferred Qualifications:

• Experience with UKG Pro WFM.
• Associate degree in Business or a related field.
• Experience in a multi-unit organization.

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Travel: 

Up to 5%

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Benefits 

• Salaried Flexible PTO
• Paid Holidays
• Subsidized health insurance coverage (health, dental, vision) for full time positions
• Employer Paid Basic Life and AD&D
• HSA
• Voluntary Supplemental Life Insurance for employee, child, and spouse
• Free gym membership 

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EQUAL OPPORTUNITY EMPLOYER

UDT is an Equal Opportunity Employer, a drug-free workplace, and complies with ADA regulations as applicable. UDT provides equal employment opportunities to all employees and employment applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Please note that Crunch Fitness - Undefeated Tribe does not offer visa sponsorship or support visa transfers for this position. Applicants must be authorized to work in the United States without the need for current or future visa sponsorship.

Join us in making Crunch Fitness the talk of the town! Apply now and be a driving force in transforming lives through fitness.