Marketing & Recruitment Administrative Coordinator

Marketing & Recruitment Administrative Coordinator

Location: On-Site

Job Type: Full-Time

Job Summary

HireFrontier is hiring a Marketing & Recruitment Administrative Coordinator to support staffing operations, coordinate recruitment marketing campaigns, and manage client/candidate engagement — ideal for someone who thrives on variety and multitasking.

Responsibilities

● Assist planning/executing recruitment marketing campaigns

● Support employer branding, job ad distribution, and outreach

● Create/update job postings on ZipRecruiter, Indeed, LinkedIn, and other boards

● Develop email campaigns, newsletters, and promotional materials

● Track campaign performance and applicant flow reporting

● Coordinate between recruiters, clients, and candidates for scheduling

● Manage job requisitions, pipelines, and interview scheduling

● Maintain accurate ATS/CRM records

● Support onboarding coordination

● Provide day-to-day admin support to sales and recruiting teams

● Prepare presentations, reports, and documentation

● Manage calendars, meetings, and recruitment webinars

● Support data entry and KPI tracking

● Assist with proposals, client presentations, and staffing documentation

● Support lead tracking and pipeline management

● Identify ways to improve recruitment marketing efficiency

Preferred Attributes

● Employer branding and recruitment marketing knowledge

● Ability to manage multiple priorities and deadlines

● Comfortable working with recruiters, clients, and partners

Qualifications

● Associate degree or higher in Marketing, Business, HR, Communications, or equivalent

●0–1 year in admin support, recruitment coordination, staffing, HR, or marketing

● Job board/ATS knowledge preferred (ZipRecruiter experience a plus)

● Strong organization and multitasking

● Excellent written/verbal communication

● Proficient in Microsoft Office and Teams/Zoom

● Strong problem-solving and proactive mindset

● Comfortable in a fast-paced staffing environment