Office Coordinator

Job Description

Job Description

Join the dynamic and collaborative team at Katalyst Data Management (KDM)! KDM is seeking an Office Coordinator who has great organizational skills. This is an exciting opportunity to play an integral role in administrative expectations and company goals. Qualified candidates will bring a strong attention to detail and the ability to multi-task.

• Located in Houston, TX
• 8:00 a.m. – 5:00 p.m. Monday to Friday
• Full-Time position

The Company

Katalyst Data Management (KDM) is the global leader in hosted subsurface data management solutions for the oil and gas industry. From data capture and verification, to data storage and organisation, to marketing data online, our specialised data services cater to large multinational corporations, national governments and small independents. KDM’s web-based iGlass services and their related controls, including system redundancy, are key differentiators in providing and maintaining high availability, 24/7 access for customers. Innovation and commitment has enabled KDM to provide excellence in both technologies and service qualities.

Key Responsibilities and Accountabilities

The Office Coordinator supports day‑to‑day office operations through front‑desk coverage, administrative support, and coordination of office services. This role is a great fit for someone who is highly organized, detail‑oriented, and interested in Human Resources, with strong communication skills and the ability to interact confidently with employees, visitors, and vendors while managing administrative tasks efficiently and accurately.

Key Responsibilities:

• Greet and assist visitors and clients when they arrive at the office.
• Answer and direct all incoming telephone calls via the company phone system.
• Prepare conference rooms for client meetings and lunches.
• Monitor office supplies and breakroom inventory and place orders.
• Receive, sort and distribute incoming mail.
• Maintain organized filing systems, both hard copy and electronic.
• Follow office workflow procedures to ensure maximum efficiency.
• Assist Human Resources with recruitment activities, including coordinating candidate communications and supporting job posting and applicant tracking as assigned.
• Schedule interviews and coordinate logistics with hiring managers, candidates, and third parties as needed.
• Perform pre-employment vetting steps as assigned (e.g., reference checks and background screening coordination) and maintain appropriate documentation.
• Assist with employment onboarding for newly hired staff.
• Assist with HSE administration duties included throughout office, warehouse and computer room.

Skills Required:

• Excellent communication and interpersonal skills.
• Organized with the ability to prioritize and multi-task
• Reliable with patience and professionalism
• Strong MS Office Suite skills (Excel, Word, and Outlook)

Required Education and Experience

• High-school diploma or equivalent, some college preferred.
• 1 year experience in administrative or customer service role.
• Working knowledge of standard office equipment.