Executive Assistant / Personal Assistant

We are hiring on behalf of our client, a fast-growing digital marketing agency, for an Executive Assistant / Personal Assistantto the CEO . These roles go beyond traditional support - it requires someone who can anticipate needs, manage priorities, and operate as a trusted partner to the CEO in a fast-paced, high-performance environment.

The ideal candidates are highly organized, tech-savvy, and capable of handling both structured and unstructured work while maintaining strong judgment and discretion.

Key Responsibilities (for Executive Assistant)

• Act as the primary point of coordination between the CEO and internal/external stakeholders
• Manage complex calendars across multiple time zones and resolve scheduling conflicts
• Own inbox management, prioritization, and drafting communications on behalf of the CEO
• Coordinate meetings, prepare agendas, take notes, and ensure follow-ups are executed
• Plan and manage travel logistics, including last-minute changes
• Support execution of special projects and operational initiatives
• Prepare reports, presentations, and internal communications
• Maintain confidentiality across all executive and business matters
• Proactively identify gaps, inefficiencies, and areas for improvement

Key Responsibilities (for Personal Assistant)

• Household management (coordinating cleaning, laundry, ironing etc.)
• Manage calendars, meetings, travel, and bookings
• Support content and personal brand activities (coordination with editors, photographers, stylists)
• Attend events, dinners, and gatherings alongside the founder, acting as a friendly and professional representative
• Help organize social events such as rooftop yoga, dinners, and biweekly gatherings
• Build and maintain connections in social settings, extending invitations and following up with contacts
• Act as a cultural interpreter and support in international contexts
• Coordinate photo shoots and creative media projects
• Handle expense tracking, reimbursements, and personal requirements
• Keep details running smoothly during events (e.g., managing phone or schedules so the founder can stay present)

Requirements
What We're Looking For

• 3+ years of experience as an Assistant or similar role supporting senior leadership
• Strong organizational and multitasking abilities in fast-paced environments
• Excellent written and verbal communication skills in English
• High level of discretion and professionalism
• Ability to work independently and make decisions with limited guidance
• Strong problem-solving mindset and ownership attitude
• Comfortable working across time zones and adapting to changing priorities
• Tech-savvy with the ability to quickly learn new tools and systems

Tools & Systems

• Google Workspace (e.g., Gmail, Calendar, Docs, Sheets, Slides)
• Project management tools (e.g., Asana, ClickUp, Trello, Monday)
• Communication tools (Slack, Zoom, Teams)