Executive & Personal Assistant

Job Full Description

Executive & Personal Assistant to the Visionary

The person who creates order from chaos and turns ideas into execution.


Some people enjoy being in the spotlight.


Others find their greatest satisfaction behind the scenes-helping someone else succeed at the highest level.


If you're incredibly organized, communicate exceptionally well, think three steps ahead, and get genuine satisfaction from helping others accomplish more than they could on their own, we'd love to meet you.

Express Employment Professionals is looking for an Executive & Personal Assistant to the Visionary to work directly with our owner.


This isn't a traditional administrative assistant position.


This is one of the most trusted and impactful seats in our organization.


Your mission is simple: make the Visionary dramatically more effective.


You'll create order where there is chaos, protect time, keep priorities moving, help turn ideas into completed projects, and make sure nothing important is missed, forgotten, delayed, or falls through the cracks.

What You'll Be Doing


Every day will be different, but your responsibilities will include:

• Managing calendars, meetings, appointments, and travel
• Organizing priorities and maintaining an ever-changing action list
• Managing email, communications, and follow-up
• Preparing meeting agendas, notes, and action items
• Creating and maintaining SOPs, documentation, and recurring processes
• Coordinating networking follow-up, LinkedIn connections, and CRM updates
• Supporting speaking engagements, community involvement, racing activities, and Racers 4 Autism initiatives
• Preparing presentations, reports, proposals, and correspondence
• Helping protect the organization by stepping into other departments when temporary support is needed
• Anticipating needs before they become requests

You'll spend your day helping ideas become reality while ensuring our businesses, community initiatives, and commitments continue moving forward.

We're Looking For Someone Who...

• Is exceptionally organized and detail-oriented
• Naturally thinks ahead and anticipates what's next
• Communicates professionally and confidently
• Enjoys solving problems and creating order
• Can manage multiple priorities without becoming overwhelmed
• Takes ownership instead of waiting for direction
• Exercises sound judgment and handles confidential information with discretion
• Learns technology quickly and is comfortable using Microsoft 365, Outlook, Teams, Word, Excel, ChatGPT, Calendly, CRM systems, and other business software
• Wants to be part of something meaningful and make a real difference every day

Administrative experience is helpful, but the right mindset is even more important.


We're looking for someone who genuinely enjoys helping others succeed and takes pride in being the person everyone can rely on.

About Express Employment Professionals


Express Employment Professionals is one of the Capital Region's leading staffing firms. Every day, we help local businesses find exceptional employees while helping job seekers discover meaningful careers.


Our owner is also actively involved in business networking, motivational speaking, motorsports, and Racers 4 Autism, a nonprofit dedicated to creating opportunities and resources for individuals and families affected by autism.


This role supports all of those efforts and offers a unique opportunity to make a meaningful impact-not only within our company, but throughout the communities we serve.

Position Details


Location: Albany, NY


Schedule:

• Monday-Friday
• 8:00 AM-5:00 PM
• Occasional evening or weekend events
• Limited travel may be required

Compensation & Benefits:

• Competitive salary
• Benefits available
• Paid Time Off
• Ongoing training and professional development
• Opportunity for long-term growth into Operations or Chief of Staff-type leadership as the organization grows

If you're the kind of person who loves bringing structure to busy environments, enjoys helping leaders succeed, and finds satisfaction in making sure everything runs smoothly, we'd love to hear from you.

Apply today and become the trusted partner who helps drive the success of our business, our clients, and our community.

Albany, NY
2926
501 New Karner Road
Albany, NY 12205