Administration Assistant | Part-Time | Palm Beach County Convention Center

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

To coordinate process and procure equipment, tools, supplies for initial startup and day-to-day functions for the Operations Department, including but not limited to all aspects of administrative support.

This role will pay an hourly wage of $17.00-$18.00.

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching.

This position will remain open until July 11, 2025.

Responsibilities

• Maintain County database (MicroMain) for PBCCC for all PMs, CMs and projects as outlined by PBCBOCC for work orders and monthly report.
• Provide support to all operations departments, i.e., Administration, Security, IT, Set-up/Housekeeping and Engineering depts.
• Multiple monthly reports, i.e., event labor for both temporary labor and employees, FF&E updates/status, inventory of all uniforms, etc.
• Department meeting minutes.
• Purchase orders.
• Order and maintain office supplies for Operations and overhead for building, i.e., papers and toners.
• Coordinate and procure all uniforms and premium items for Operations departments.
• Receive deliveries of all equipment, tools, and supplies from FF&E requests and Purchase Orders.
• Coordinate multiple projects as assigned by Director of Operations and General Manager.
• Maintain FF&E files, vendor files, employee expense reports, Purchase Orders, events, County manuals, supplier catalogs, etc.
• Maintain operations departments filing system.

Qualifications

• High School education or equivalent.
• Minimum 1+years as an office administrative assistant.
• Effective communication, both orally and written.
• Ability to multi-task in a fast-paced environment.
• Ability to support staff of 40+ employees.
• Computer literate with heavy experience in Word, Excel, Outlook, Internet, etc.
• Database experience and knowledge.
• Must be organized and able to follow through with direction from the Director of Operations.
• Ability to operate general office machinery, i.e., copier, radios, postage machine, laminator, etc.

Strengthened by Our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people , improves our service , and raises our excellence . Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.