Real Estate Office Assistant

Job Description

Job Description

We’re looking for a driven and dedicated real estate administrative assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments. You’ll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today!!

• Comply with tax withholding processes and legal requirements
• Continue to build skills and knowledge in the real estate industry by attending educational events
• Track important dates and time limits for transactions and notify relevant stakeholders as needed
• Supervise production of all online marketing materials as well as brochures and flyers for events to professionally represent the real estate team
• Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals

What You’ll Do

• Review and analyze purchase and sale agreements, title commitments, surveys, and closing documents
• Coordinate and manage files from contract through post-closing
• Communicate regularly with attorneys, buyers, sellers, lenders, real estate agents, and other stakeholders
• Identify and clear title requirements by obtaining and organizing the required documentation
• Prepare closing packages and supporting documents for attorney review
• Schedule closings and ensure all deadlines and contract requirements are met
• Provide consistent updates to clients and agents to ensure a smooth and informed transaction process
• Deliver a high-level client experience aligned with our firm’s service standards

• Previous experience in the real estate industry
• Flexible working schedule to accommodate clients on nights and weekends
• Either already has or is working towards real estate license
• Candidates are required to have a high school diploma or GED
• Excellent written and verbal communication skills

What We’re Looking For

• Experience as a real estate closer, title processor, or title agent preferred
• Strong understanding of the residential real estate closing process
• Excellent organizational skills and attention to detail
• Ability to manage multiple transactions simultaneously in a deadline-driven environment
• Strong communication and teamwork skills
• Experience with real estate software such as Qualia or similar platforms is a plus
• Paralegal studies or related education are beneficial but not required
• Must have prior real estate closing experience

At Lulich & Attorneys, P.A., we are a dynamic and rapidly expanding law firm with two thriving offices in Indian River County. As our firm continues its upward trajectory, we eagerly look forward to welcoming you as a valued member of our exceptional team at our Sebastian Office. Join us on our journey toward sustained success and growth!

What We Offer:

• Competitive salary
• Health/Dental/Vision & 401(k) Benefits
• Paid time off
• Opportunities for professional development and growth
• A supportive and collaborative work environment