Accounting Assistant

Accounting Assistant (Part-Time)

Schedule: Weekdays

Hours: 2025 hours per week

Pay Range: $16.00$18.00 per hour

Shift: First Shift | Part-Time

Position Summary

We are seeking a reliable, detail-oriented Accounting Assistant to support the daily operations of our accounting and finance department. This position will assist with accounts payable, accounts receivable, financial recordkeeping, data entry, account reconciliations, and general administrative duties.

The ideal candidate is organized, dependable, eager to learn, and able to handle confidential financial information with professionalism and discretion. Strong computer skills, particularly in Microsoft Excel, and a commitment to accuracy are essential for success in this role.

Key Responsibilities

• Process and enter accounts payable invoices into the accounting system.
• Review invoices for accuracy and match them with purchase orders and receiving documents, as applicable.
• Assist with accounts receivable activities, including applying customer payments and maintaining accurate customer account records.
• Prepare, scan, file, and maintain accounting and financial documents.
• Reconcile vendor statements and assist in resolving billing discrepancies.
• Support monthly account reconciliations and financial reporting activities.
• Maintain organized and accurate accounting records in accordance with company policies and procedures.
• Process employee expense reports and verify supporting documentation.
• Assist with data entry related to payroll, inventory, and other financial transactions as needed.
• Respond professionally to vendor and employee inquiries regarding invoices, payments, and account balances.
• Assist with month-end and year-end closing activities.
• Maintain the confidentiality and security of financial, employee, and other sensitive information.
• Perform additional accounting and administrative duties as assigned.

Qualifications and Requirements

• High school diploma or equivalent required; an associate degree in accounting, business, or a related field is preferred.
• Basic understanding of accounting principles and financial recordkeeping.
• Proficiency in Microsoft Office, particularly Microsoft Excel, including formulas, spreadsheets, and data management.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, time management, and problem-solving skills.
• Ability to follow instructions, learn new procedures, and work independently with minimal supervision.
• Dependable, professional, and willing to learn company-specific accounting processes and systems.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Strong written and verbal communication skills.
• Previous experience in accounting, bookkeeping, accounts payable, or accounts receivable is preferred.
• Experience with accounting software or enterprise resource planning (ERP) systems is a plus.

Physical Requirements

• Ability to sit or stand and work at a computer workstation for extended periods.
• Ability to communicate effectively in person, by telephone, and through email.
• Ability to review and interpret documents, spreadsheets, invoices, and financial reports.
• Ability to occasionally lift and carry up to 25 pounds.
• Ability to move throughout the facility as needed to retrieve records and support departmental operations.

Key Competencies

• Attention to detail and accuracy
• Data integrity and financial recordkeeping
• Confidentiality and professionalism
• Organization and planning
• Problem-solving and analytical thinking
• Customer service and communication
• Time management and dependability
• Teamwork and collaboration
• Willingness to learn and adapt

What Were Looking For

We are looking for a motivated and dependable team member who takes pride in accurate work, stays organized, and contributes to a positive and professional work environment. This is an excellent opportunity for someone with a foundation in accounting who wants to develop their skills and gain experience supporting a busy accounting department.

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