Associate Director of Transportation

Job Description

Job Description

Description:

Vivalon is a mission-driven Marin nonprofit that has been serving the community for over 72 years. Recognized 11 times as a Best Place to Work in the North Bay , we are proud to foster a compassionate, innovative, and supportive workplace culture. As a $20 million organization and the largest nonprofit in Marin County supporting older adults and people with disabilities, we help people stay active, nourished, connected, and supported — while ensuring access to essential transportation. Our core services include Rides, Meals, Classes, Care, and Advice.

We are looking for an Associate Director of Transportation who will be overseeing contract administration, billing and NEMT operations, auditing, budgeting, grant-funded projects, and performance management initiatives. This role works closely with the Director of Transportation to ensure operational excellence, regulatory compliance, financial stewardship, and exceptional customer service. The Associate Director serves as a key leader in the Transportation Department, managing critical administrative and operational functions while supporting staff development, contractor relationships, grant administration, and continuous improvement efforts.

Essential Functions:

Operations Support Management

Contract Management

Data-Driven Optimization

Budgeting, Financial Management & Procurement

Grant and Project Management

Stakeholder & Community Engagement

Reporting & Program Evaluation

Leadership & Organizational Collaboration

People Management

Requirements:

• Bachelor's degree in Business Administration, Public Administration, Transportation Management, Finance, Project Management, Logistics, or related fields.
• Five (5) to seven (7) years of progressively responsible experience in transportation operations, program administration, grants management, contract management, or related fields.
• Minimum of three (3) years of supervisory or leadership experience.
• Experience managing budgets, grants, contracts, and operational reporting.
• Experience working with public funding sources and regulatory compliance requirements.
• Master's degree in a related field.
• Experience with nonprofit, public transit, paratransit, NEMT, or human services organizations.
• Experience administering FTA Section 5310 or similar grant-funded transportation programs.
• Knowledge of transportation scheduling, dispatch, and reporting systems.
• Strong knowledge of transportation operations, contract administration, grants management, and financial oversight.
• Understanding federal, state, and local transportation regulations and funding requirements.
• Strong analytical, budgeting, and problem-solving abilities.
• Ability to interpret operational and financial data and translate findings into actionable recommendations.
• Excellent project management and organizational skills.
• Strong written and verbal communication skills.
• Ability to build productive relationships with contractors, government agencies, community organizations, and stakeholders.
• Proficiency with Microsoft Office Suite, reporting tools, and transportation management systems.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.

Compensation & Benefits:

• $115,000-$130,000 annually (depending on experience)
• We offer a comprehensive benefits package that includes medical, dental, vision, chiropractic, life, retirement, paid time off, holidays, and more.
• Medical, dental, vision, chiropractic, and life insurance
• 403(b) retirement plan
• Generous PTO, paid holidays, and professional development
• A mission-driven culture where joyful service and courageous leadership thrive

Why Vivalon?

People are drawn to Vivalon because it offers the opportunity to make a meaningful impact every day. As Associate Director of Transportation, you will play a key leadership role in ensuring older adults and people with disabilities have access to safe, reliable transportation that helps them maintain their independence and connection to the community. This position combines mission-driven work with strategic leadership, allowing you to oversee operations, lead a dedicated team, and drive innovation in a growing transportation program. At Vivalon, you'll join an organization known for its strong community presence, collaborative culture, and commitment to improving the lives of those it serves. If you're passionate about transportation, operational excellence, and making a difference, this is an opportunity to build a rewarding career while creating lasting impact in the areas we serve.