Personal Assistant

Job Description

Job Description

Benefits:

• Paid time off
• Flexible schedule

Kastner Restoration LLC — Monticello, MN
$20–$25 per hour | Hybrid | Immediate opening

Kastner Restoration LLC is looking for a reliable, organized part-time administrative assistant to support the owner of our small construction and remodeling company.

This position is ideal for someone who communicates well, types efficiently, and is comfortable handling everyday computer and office tasks. While you do not need to be a technology expert, being highly comfortable with computers and learning new software is a huge plus. We are looking for someone who can listen carefully, enter information accurately, learn our processes, and help turn project details into organized bids, invoices, contracts, spreadsheets, and other documents.

Schedule and location

• Approximately 2–3 days per week
• Generally 2–3 hours at a time
• A combination of in-person meetings in Monticello and remote work
• Some flexibility in scheduling may be available
• Applicants must be able to reliably attend in-person working sessions in Monticello

Responsibilities

• Sit down with the contractor, listen to project information, and accurately enter or organize the details
• Create and update construction bids and estimates in QuickBooks
• Prepare invoices, contracts, proposals, and other customer documents
• Search for invoices and project information in QuickBooks
• Create and maintain spreadsheets using Google Sheets
• Draft and edit documents using Google Docs
• Complete online forms and assist with construction permit applications
• Send contracts, bids, invoices, and other documents to customers
• Make occasional phone calls to suppliers, vendors, subcontractors, or building officials to request pricing or ask project-related questions
• Perform basic math and organize pricing information
• Keep project files and administrative information organized
• Follow up on outstanding questions or documents
• Help solve routine administrative and computer-related problems independently

Qualifications

• Comfortable using a computer, email, and common office software
• Familiarity with Google Workspace , especially Google Sheets and Google Docs
• Strong listening skills and the ability to accurately enter information provided verbally
• Good typing speed and attention to detail
• Basic math skills
• Organized, dependable, and self-motivated
• Comfortable making professional phone calls and communicating with customers, suppliers, and public officials
• Able to problem-solve and complete tasks with limited supervision
• Able to work both independently and directly alongside the contractor
• Located close enough to Monticello to attend regular in-office meetings

Helpful but not required

• QuickBooks experience
• Previous administrative assistant, office assistant, or personal assistant experience
• Construction, remodeling, estimating, or invoicing experience
• Experience with construction permits or building departments
• Knowledge of ADA requirements, accessible remodeling, or home-accessibility projects

Training can be provided for company-specific processes. Construction and QuickBooks experience would be helpful, but the most important qualities are reliability, communication, attention to detail, and a willingness to learn.

Compensation

$20–$25 per hour , depending on experience.

About Kastner Restoration LLC

Kastner Restoration LLC is a small construction and remodeling company with a three-person team. Our projects include residential construction, remodeling, and home-accessibility modifications. Learn more about the company at kastnerrestoration.com.

How to apply

Please send your resume or a brief description of your relevant experience to View email address on us.fitly.work. In your message, please include:

• Your general availability
• Your approximate distance from Monticello
• Your experience with Google Workspace and QuickBooks
• Any construction, permitting, invoicing, or accessibility-related experience

We are looking to fill this position as soon as possible.

Flexible work from home options available.