Scheduling Coordinator

At Triangle Family Dentistry in Apex, our mission is to provide dentistry in the most comfortable environment possible. We help guide our guests to optimal oral health with an emphasis on overall well-being. We deliver the highest possible level of care with empathy and understanding. Our practice works to continuously and relentlessly pursue excellence through continuing education, personal and team growth and mastering of leading edge technology.

Position Summary:

The Scheduling Coordinator will be responsible for checking out patients and collecting outstanding balances, reviewing the schedule, and making appointments, and answering the phones and calling insurance companies. There may be other tasks required as necessary that fall outside of the typical Scheduling Coordinator role. Examples include reviewing treatment plans and serving as the backup to other front office positions.

Responsibilities:

• Answering phone calls, creating appointments for both new and existing patients

• Collect all monies due for services rendered

• Call insurance companies to get accurate benefit breakdowns and enter all info into Practice Management Software (Dentrix)

• Review/audit patients and update status in Dentrix

• Review upcoming schedules for accuracy of appointments and frequency limitations

• Determine dental benefit eligibility, limitations, and payment estimates necessary to facilitate financial arrangements

• Confirm appointments not confirmed through Yapi software

• Scan EOB’s and call doctors to request updated Pano x-rays

• Create dental claims and electronically send each day

• Accurately correspond with patients verbally and via email

• Oversee appointment schedule to create a seamless yet productive day

• Coordinate and collaborate with clinical team to ensure seamless patient management experience

• Present treatment plans when necessary

• Respond to doctors, patients, and employee concerns and inquiries and seek assistance when necessary

• General office duties and other duties as required

Qualifications:

• 1 or more years of administrative assistant/front office/patient advocate experience, preferably in a dental or medical setting

• Computer proficiency including Microsoft Office Suite, Practice Management Software (such as Dentrix), and the ability to learn new programs

• Is well-organized and able to prioritize multiple tasks and responsibilities

• Ability to demonstrate independent thinking and exercise good/sound judgment

• Ability to perform frequent, repetitive work with attention to detail

• Ability to be flexible and accept different work assignments with a positive approach

• Ability to follow instructions and take responsibility for own actions

• Ability to exercise confidentiality with patients and patient care

• Ability to work both independently and in a team environment