Office Support Clerk

Job Description

Job Description

The Office Support Clerk will be responsible for providing administrative and clerical support to ensure the efficient operation of the office. The ideal candidate is a detail-oriented team player who can handle multiple tasks simultaneously, manage confidential information, and communicate effectively with staff and clients.

Key Responsibilities

• General Administration: Perform general clerical duties including photocopying, faxing, mailing, and filing.
  

• Communication: Answer and direct phone calls, take messages, and respond to inquiries via email and in person.
  

• Data Entry & Management: Maintain electronic and hard copy filing systems; update databases and spreadsheets as needed.
  

• Office Maintenance: Monitor office supplies and inventory; coordinate with vendors for maintenance and repairs.
  

• Scheduling: Assist in scheduling meetings, appointments, and travel arrangements for staff as requested.
  

• Financial Support: Assist with basic bookkeeping tasks such as processing invoices, expense reports, and petty cash management.
  

• Document Preparation: Draft, format, and proofread correspondence, reports, and presentations.
  

Requirements

• Education: High School Diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration or related field is a plus.
  

• Experience: Proven experience as an office clerk, administrative assistant, or in a similar role.
  

• Technical Skills: Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint). Experience with [Insert CRM or specific software, e.g., QuickBooks/Salesforce] is an asset.
  

• Soft Skills:
  

  • Excellent verbal and written communication skills.
    

  • Strong organizational and time-management skills.
    

  • High level of discretion and ability to handle confidential information.
    

  • Ability to work independently and as part of a team.
    

  • Problem-solving attitude and attention to detail.
    

Benefits

• Competitive salary based on experience.
  

• Benefits: Health, Dental, Vision insurance / 401k matching
  

• Paid Time Off (PTO) and holidays.
  

• Opportunities for professional development and growth within the company.
  

• A positive and collaborative work environment.