Office Management Specialist

Office Management Specialist

Shimmick via our subsidiary Axia Electric, is seeking an experienced Office Management Specialist to support our Northwest division based in Richmond, CA. This role will provide onsite day-to-day support to keep the projects running smoothly throughout the Bay Area.

Backed by over 100 years of expertise and driven by innovation and an entrepreneurial spirit, Shimmick is one of the most dynamic infrastructure builders in the industry. With market leadership in water resources, sustainable transportation, and complex electrical construction, we're well-positioned to lead during a time of rapid change. As project delivery models, regulatory frameworks, supply chains, and technology continue to evolve, our ability to stay flexible and agile in our construction approach is essential to our success.

Since the early 1990s, Shimmick has been self-performing electrical scopes for infrastructure projects. In 2025 the Electrical Division rebranded to Axia Electric, a subsidiary to Shimmick Construction. Axia offers electrical, instrumentation, and process controls expertise for water and wastewater treatment; dams and locks; mass transit and rail; alternative energy; power generation and transmission; and commercial building projects. Our ability to self-perform this specialty work offers additional value and enables us to better control cost and schedule for projects with major electrical and process mechanical scopes. Our clients include municipalities, water districts, sanitation districts, transit agencies, private developers, DOTs, and USACE.

Responsibilities

The responsibilities of this position include, but are not limited to the following:

• Processing, coordination, and management of UnionPayroll for project(s).
• Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications.
• Document Control for project through CMiC software.
• Provide support in accounting and project management modules in CMiC.
• Provide support for invoicing; pay applications; waivers.
• Coordination with subcontractors.
• Management of project insurance requirements with subcontractors and vendors.
• Process New Hires (Craft and Salaried) Paperwork, training videos, drug testing.
• Coordinate and manage month-end close with corporate office in order to provide timely and accurate reporting for project.
• Manage project office facilities.
• Stock and inventory control for office-related equipment and products.
• Coordinate Verizon and Sprint cell/radio use for project.

Qualifications

Minimum Requirements:

• Highschool diploma or equivalent + 2 years of relevant experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications:

• Payroll experience.
• Construction site experience.

Additional Information:

• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
• This position may require work from various project locations throughout the Bay Area.
• This position does not include sponsorship for United States work authorization.
• Relocation benefits are not available for this position.

The salary range for this position is between $32.00 - $36.00 per hour depending on experience and/or education.

Shimmick offers a comprehensive and competitive benefits package designed to support your health, well-being, and financial future. Employees can choose from multiple medical plans, including a $0 premium option, with dental, vision, and HSA options available. We provide 100% employer-paid life insurance, short-term and long-term disability coverage, and a 401(k) plan with a company match. Our paid time off program includes paid holidays, and Volunteer Time Off in addition to PTO days. Additional benefits include flexible spending accounts, and voluntary coverages such as pet insurance, legal, and identity theft protection.