Budget Analyst

Type of Appointment: Full Time, Probationary Job Classification: Budget Analyst I Anticipated Hiring Range: $4,570 - $4,755 per month Work Schedule: Monday - Friday 8:00 a.m. - 5:00 p.m. THE DEPARTMENT: The College of Engineering dean's office is responsible for the administration of academic and ancillary programs supporting the Departments of Aerospace, Chemical & Materials Science, Civil, Electrical & Computer, Electromechanical Engineering Technology, Industrial & Manufacturing, and Mechanical Engineering, MEP, and the Advising Center. At present, the College of Engineering has approximately 7,000 undergraduate and graduate students, over 170 temporary faculty, approximately 100 tenure-line faculty, and 37 staff members. Fiscal & Budget Operations Supports the Senior Budget Analyst in monitoring budgets, expenditures, revenues, and account balances across multiple funding sources. Prepares financial reports, reconciliations, journal entries, payroll adjustments, and other fiscal transactions. Reviews financial activity for accuracy and compliance and assists with resolving routine fiscal issues. Maintains budget tracking tools, financial records, and supporting documentation. Assists with gathering and compiling financial data for budget planning, forecasting, and reporting. Grants, Foundation, and Philanthropic Fund Support Provides fiscal and administrative support for grant, foundation, and philanthropic accounts. Monitors expenditures and account activity to ensure compliance with funding requirements and university policies. Supports principal investigators with grant-funded purchases and financial transactions. Assists with grant-related documentation, reporting, account reconciliation, and project administration. Coordinates with campus and foundation partners regarding account activity, expenditures, and required documentation. Financial Processing and Purchasing Processes and tracks purchasing and payment transactions using university and foundation procurement systems. Reviews purchasing documentation for completeness, accuracy, and compliance with applicable policies. Reconciles procurement card transactions and maintains supporting documentation. Assists faculty and staff with procurement processes, equipment purchases, and financial transaction requirements. Finance Office Operations Monitors and responds to finance office inquiries and provides customer service to faculty, staff, and departments. Maintains tracking systems for financial transactions and approval workflows. Initiates and tracks electronic approval documents and maintains fiscal records and files. Assists with preparing recurring financial reports and account balance summaries. Provides backup support for fiscal and budget operations. Assists with audits, special projects, year-end activities, and data collection efforts. Participates in professional development and training to maintain current knowledge of university policies, procedures, and systems. Performs other duties as assigned in support of the fiscal operations of the College of Engineering. Qualifications Equivalent to a bachelor’s degree in a related field. Relevant education and/or experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. General knowledge of budgeting principles, concepts, and processes. Skill in following guidelines and providing input and feedback. Demonstrated communication and interpersonal skills. Analytical and problem-solving skills including the ability to analyze and summarize mathematical and statistical information. Ability to work independently and as part of a team and build relationships with diverse stakeholders. Proficiency in using word processing and spreadsheet software and applications. Ability to learn financial systems. Organizational and time management skills to plan, organize, and prioritize work. Strong attention to detail and accuracy. Preferred Qualifications Proficiency using MS Office (Word, Excel) and other task-specific software (PeopleSoft financial, Tableau, etc.) Equal Employment Opportunity Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. #J-18808-Ljbffr