Program Manager

Job Title
Program Manager

Agency
Texas A&M Agrilife Extension Service

Department
4-H Program Development

Proposed Minimum Salary
Commensurate

Job Location
College Station, Texas

Job Type
Staff

Job Description
About Texas 4-H Youth Development Foundation

The Texas 4-H Youth Development Foundation, established in the early 1950s and incorporated in 1962 as a 501(c)(3) non-profit, is dedicated to recognizing superior achievement and service among Texas 4-H members and volunteers. Through fundraising initiatives, the Foundation invests in the future of Texas by supporting programs that improve the lives of Texas youth. Research demonstrates that participation in 4-H leads to higher academic performance, greater civic engagement, healthier lifestyles, and a commitment to community service.

The Foundation's efforts enable 4-H to reach over half a million young people statewide, providing scholarships, resources, and support at the county, district, and state levels. By contributing to the Texas 4-H Youth Development Foundation, you help empower young Texans to become tomorrow's leaders.

Position Information

The Texas 4-H Foundation is seeking a highly organized, mission-driven, and relationship-focused professional to serve as Program Manager overseeing scholarships, grants, and alumni engagement. This leadership position plays a critical role in administering one of the largest youth scholarship programs in Texas while also coordinating several high-profile leadership, alumni, and donor engagement initiatives.

The ideal candidate will possess strong project management skills, exceptional communication abilities, attention to detail, and a passion for supporting youth leadership and educational opportunities across Texas.

The Program Manager is responsible for overseeing the administration, coordination, and implementation of the Texas 4-H Foundation scholarship program; several strategic Foundation initiatives including serving as lead staff member responsible for helping grow and strengthen the Foundation's alumni engagement efforts across the state; and administering the Foundation's grant program.

The position works closely with students, alumni, donors, volunteers, board members, Texas A&M AgriLife Extension faculty and staff, and external partners to ensure programs are administered professionally, efficiently, and with exceptional customer service.

Responsibilities:

Scholarship Program Administration

• Manages all aspects of the Texas 4-H Foundation scholarship program from application through award distribution and follow-up.
• Coordinates scholarship application timelines, eligibility verification, and review processes.
• Communicates with applicants, families, county Extension agents, and scholarship donors.
• Coordinates scholarship scoring, selection meetings, and scholarship award notifications.
• Maintains scholarship records, donor requirements, and compliance documentation.
• Coordinates scholarship recognition activities and events.
• Works collaboratively with accounting staff to ensure timely scholarship payments and reporting.

Grant Program Administration

• Oversees the Foundation's grant programs, including application management, review coordination, tracking, reporting, and follow-up.
• Assists in developing grant guidelines, timelines, evaluation criteria, and impact reporting.
• Coordinates communication with grant recipients and reviewers.

Alumni Program Development

• Oversees and helps grow the Texas 4-H Foundation alumni program statewide.
• Develops strategies to increase alumni engagement, participation, and giving.
• Coordinates alumni outreach efforts, events, communications, and recognition programs.
• Assists in building long-term relationships with alumni and volunteer leaders.
• Works collaboratively with Foundation leadership to strengthen alumni participation in Foundation programs and fundraising efforts.

4 Under 40 Program

• Coordinates the annual "4 Under 40" recognition program.
• Manages nominations, selection coordination, communications, marketing materials, and event logistics.
• Works with alumni, donors, and Foundation leadership to promote the program statewide.

100 Women Program

• Assists in the development, administration, and growth of the Foundation's "100 Women" initiative.
• Coordinates membership communications, donor engagement, events, and recognition activities.
• Maintains accurate donor and participation records.

Annual Report Coordination

• Leads the coordination and production of the Foundation's annual report.
• Gathers program statistics, donor information, financial summaries, stories, and impact narratives.
• Coordinates with designers, printers, staff, and leadership to ensure timely publication.

Additional Responsibilities

• Assists with donor stewardship and alumni engagement activities.
• Supports Foundation events, meetings, and fundraising initiatives.
• Prepares reports, presentations, and program summaries for leadership and the Board of Trustees.
• Maintains accurate data within Foundation management systems and CRM platforms.
• Assists with strategic initiatives and special projects as assigned.

Required Qualifications:

• Bachelor's degree or equivalent combination of education and experience.
• Five years of related experience.
• Knowledge of word processing and spreadsheet applications. Ability to multitask and work cooperatively with others. Verbal and written communication skills.

What You Need to Know

Salary: Compensation for this position is commensurate based on the selected candidate's qualifications.

Why Work at Texas A&M AgriLife?

When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Employee Wellness Initiative for Texas A&M AgriLife

Applicant Instructions

Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.