Accounting Specialist

Accounting Specialist

Outpost Technologies is seeking a motivated and detail-oriented Accounting Specialist to support the company's accounting, procurement, and operational finance activities. This position will work closely with company leadership and cross-functional teams to support vendor management, purchasing processes, accounts payable, financial reporting support, and day-to-day accounting operations.

The ideal candidate is organized, dependable, self-motivated, and eager to grow professionally within a fast-paced government contracting environment. This role will initially focus heavily on accounts payable and procurement coordination but is expected to expand over time into broader accounting and financial responsibilities based on demonstrated performance and business needs.

The candidate must be comfortable managing multiple priorities, identifying and resolving discrepancies, and working independently while maintaining a high level of accuracy and professionalism. Strong communication skills, critical thinking ability, and willingness to learn are essential.

Experience with government contracting environments, procurement workflows, and Unanet ERP systems is highly desired.

The posted compensation range represents the expected pay range for this position at the time of posting. Actual compensation may be higher or lower than the stated range based on factors such as relevant experience, education, certifications, specialized expertise, geographic considerations, market conditions, and alignment with internal compensation structures and government contracting requirements.

Position Responsibilities

• Receive, review, and process vendor invoices for accuracy and completeness
• Match vendor invoices to purchase orders and supporting documentation
• Coordinate purchase order modifications and vendor communication as needed
• Prepare vendor payments for management approval and processing
• Support procurement and facilities operations through purchase requisition and purchase order administration
• Assist with maintaining accurate procurement and vendor records within company systems
• Identify and resolve discrepancies related to invoices, purchase orders, and vendor balances
• Assist with cleanup and reconciliation of legacy or inactive purchase orders
• Maintain organized accounting and procurement documentation in accordance with company policies
• Support employee expense report processing and prepaid travel accounting entries
• Assist with bank account and corporate credit card reconciliations
• Assist with monthly sales tax reporting and filings
• Support cash flow tracking and projection updates
• Assist with month-end close activities and general accounting support
• Collaborate across departments to support operational and financial process improvements
• Cross-train to provide operational backup support for procurement functions
• Maintain confidentiality and professionalism while handling sensitive financial information
• Perform additional accounting, operational, and administrative support duties as assigned

Basic Qualifications

• U.S. Citizen
• Minimum 2 years of experience in accounting, accounts payable, bookkeeping, procurement, or related business operations role
• Strong attention to detail and organizational skills
• Demonstrated ability to manage multiple priorities with minimal supervision
• Strong problem-solving and critical-thinking skills
• Proficiency with Microsoft Excel and Microsoft Office applications
• Ability to communicate professionally with vendors, employees, and management
• Ability to work effectively both independently and within a team environment
• Reliable, dependable, and able to maintain confidentiality
• Willingness to learn new systems, processes, and responsibilities

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field
• Experience with Unanet ERP/accounting software
• Experience supporting government contractor accounting or procurement operations
• Experience with accounts payable and purchase order workflows
• Experience with bank reconciliations and general ledger support
• Familiarity with sales tax filings and expense reporting processes
• Understanding of procurement and purchasing best practices
• Experience supporting month-end close activities
• Ability to identify process inefficiencies and recommend improvements
• Self-starter with a strong work ethic and growth mindset

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) Matching
• Paid Time Off
• Comp Time Plan
• Paid Parental Leave
• Tuition Reimbursement

Outpost Technologies is an Equal Opportunity Employer and a proud U.S. Government contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or protected veteran status.