Administrative Assistant

Administrative Assistant

S.A. Comunale is seeking an Administrative Assistant to support the Cincinnati office. Performs administrative and office support activities for multiple branch employees. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. PC software skills required, as well as Internet research abilities and strong communication skills.

Essential Duties & Responsibilities

Include the following. Other duties may be assigned.

• Attend to visitors and assist other staff in the organization with their inquiries.
• Filing documents.
• Internal email correspondence.
• Sort and distribute incoming mail to areas and staff within the organization and dispatch outgoing mail.
• Write business letters, reports or office memos using word processing programs.
• Utilize in-house computer software.
• Issue purchase orders.
• Issue service work orders.
• Answer telephone inquiries from customers as well as other branches.
• Assist with scheduling as needed.
• Operate a range of office equipment such as; photo copiers, computers and fax machines.
• Provide support and back up to the current office administrator and other team members.
• Available to work overtime if needed.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or GED is required.
• 3+ years of administrative experience is required.
• Construction industry experience is a plus.
• Previous accounting experience is a plus.
• Knowledge of general office machines and telephone systems is required.
• Proven knowledge of Microsoft Office Software (i.e. Word, and particularly Excel) is required.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

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