Marketing & Leasing Coordinator / Administrative Assistant

Job Description

Job Description

About Infinite Horizons

Infinite Horizons is a privately owned, vertically integrated real estate development, construction, and property management company with a growing portfolio of affordable and mixed-income housing throughout New York City. Through Infinite Horizons Management, we support leasing, residential operations, and property management across our portfolio.

We are seeking an organized, motivated Marketing & Leasing Coordinator / Administrative Assistant to support our Director of Property Management. This is an opportunity for an early-career professional to gain hands-on experience across multiple properties and grow within an established real estate organization.

Position Overview

The Coordinator will provide day-to-day administrative support and assist with affordable housing marketing, lease-up activities, and property management assignments. The role includes organizing records, coordinating schedules, tracking action items, communicating with team members and outside partners, and ensuring routine follow-ups are completed. We value initiative, attention to detail, and a willingness to learn.

Key Responsibilities

Marketing & Leasing Support

·       Assist with marketing and lease-up coordination across multiple properties.

·       Maintain applicant records, leasing trackers, unit availability schedules, and status updates.

·       Support NYC Housing Connect activities, applicant communications, and application documentation.

·       Help coordinate showings, appointments, leasing paperwork, and move-in schedules.

·       Follow up on outstanding information with applicants, leasing agents, and internal teams.

Administrative & Project Coordination

·       Support the Director of Property Management with calendars, scheduling, correspondence, and project files.

·       Prepare meeting notes, spreadsheets, routine reports, and progress updates.

·       Maintain action-item lists, monitor deadlines, and follow up on assigned tasks.

·       Coordinate information among development, construction, leasing, and property management teams.

Property Management Support

·       Assist with tenant onboarding, lease documentation, occupancy records, and routine administrative requests.

·       Help coordinate unit turnover information, apartment readiness, and resident move-ins.

·       Support portfolio-wide administrative assignments and special projects as needed.

Required Qualifications

·       Approximately 1–2 years of experience in leasing, property management, real estate administration, or a related office support role.

·       Strong organization, communication, follow-through, and attention to detail.

·       Working proficiency in Microsoft Word, Excel, Outlook, and general office tools.

·       Ability to manage multiple assignments, meet deadlines, and communicate professionally with applicants, residents, and colleagues.

·       Interest in learning affordable housing leasing processes and growing within the company.

Preferred Qualifications

·       Exposure to affordable housing leasing, NYC Housing Connect, or HPD/HDC programs.

·       Familiarity with LIHTC or other affordable housing requirements.

·       Experience with Yardi, RealPage, or similar property management software.

Who We’re Looking For

A dependable, resourceful team member who enjoys organizing details, coordinating follow-ups, and helping others work efficiently. The ideal candidate can take direction, ask thoughtful questions, and handle assigned routine tasks independently while building broader leasing and property management skills.

Career Growth

The position provides direct exposure to affordable housing marketing, lease-up execution, and property operations. With demonstrated performance and experience, the role may grow into senior leasing coordination, assistant property management, or project coordination responsibilities.

Infinite Horizons is a vertically integrated, mission-driven real estate development firm focused on affordable housing across New York City. Through our development, construction, and property management platforms, we are building and operating high-impact housing that strengthens communities and creates long-term value.
About Infinite Horizons
Infinite Horizons is a privately owned, vertically integrated real estate development, construction, and property management company with a growing portfolio of affordable and mixed-income housing throughout New York City. Through Infinite Horizons Management, we support leasing, residential operations, and property management across our portfolio.

Company Description

Infinite Horizons is a vertically integrated, mission-driven real estate development firm focused on affordable housing across New York City. Through our development, construction, and property management platforms, we are building and operating high-impact housing that strengthens communities and creates long-term value.
About Infinite Horizons
Infinite Horizons is a privately owned, vertically integrated real estate development, construction, and property management company with a growing portfolio of affordable and mixed-income housing throughout New York City. Through Infinite Horizons Management, we support leasing, residential operations, and property management across our portfolio.