Executive Assistant

Job Description

Job Description

Title:   Legal Administrative Assistant

Client X, a growing national boutique Healthcare and Life Sciences Law Firm with over 40 attorneys and offices in Morris County, NJ, and New York City, seeks an experienced Executive Assistant with 5+ years’ experience supporting executives. Candidate should have strong organizational skills, a positive attitude and not be afraid to take initiative in order to get things done. This position is based in Pine Brook, NJ which the opportunity to work out of our New York office 1 day per week. Remote work available during the COVID-19 Pandemic. Law firm a plus but not required. 

Client X offers a competitive salary, health care benefits, and 401k plan (available upon eligibility to participate). This position offers a great opportunity for growth and learning. Our Pine Brook, NJ location offers an onsite gym, meditation room, and modern office space. Our New York City Office is newly renovated, centrally located near public transportation and we offer Convene membership for all New York office employees.  

Description:

The Executive Assistant will be responsible for: 

• Managing the attorney’s calendars, coordinating meetings and appointments, factoring in travel time to and from meetings. 
• Tracking CLE credits earned. Includes scheduling CLE courses and submitting certificates of completion to the state. 
• Scanning documents and saving to our document management system (NetDocs) • Time management using CenterBase 
• Tracking documents for execution. 
• Answering direct lines in a timely and polite manner 
• Coordinate travel as necessary 
• Drafting, proofreading, and revising legal documents and other case material. 
• Can effectively communicate with staff, attorneys, and clients 
• Extremely organized, paying close attention to detail 
• Excellent verbal and written communication skills 

Requirements:

• 5+ years’ experience as an Administrative Assistant 
• Above average proficiency in MS Word and Adobe 
• Above average proficiency with MAC OS 
• Proficiency in Excel, PowerPoint 
• Excellent communicating, proofreading and organization skills 
• Ability to prioritize assignments and tasks 
• Strong communication skills