Business Operations and Administration Specialist (req-315)

Job Description

Job Description

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence. 

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around leading with integrity, owning the outcome, growing together, and moving with purpose in everything we do for our employees, customers, partners, and communities. We believe success is best when we listen and lead with empathy; model high standards of ethics to provide a rewarding candidate experience; work hard, have fun, and appreciate the strengths we all bring to the team; and empower our employees to create innovative and trusted results.

We are looking for a dynamic Business Operations Specialist to join our team! This position provides business operations and administrative support on a team of analysts and subject matter experts supporting the Office of the Deputy Assistant Secretary of War for Strategic Readiness (DASW(SR)), Warfighter Development Division, Warfighter Education Section, in its work on the Senior Service College (SSC) Task Force's review of the SSC Fellowship Program and broader SSC portfolio, in support of the Office of the Under Secretary of War for Personnel and Readiness (OUSW(P&R)). The Business Operations Specialist owns the operational backbone of the team — workflow, reporting cadence, resourcing, and stakeholder coordination — so that analysts can stay focused on the substance of the SSC review.

This position will be onsite daily at the Pentagon, located in Arlington, VA.

We are proactively building a pipeline of qualified candidates for future anticipated opportunities. If your background aligns with our anticipated needs, a member of our Talent Acquisition team may reach out should a role become available or to proactively screen you for the role.

The responsibilities include, but are not limited to:

• Serving as the primary business operations and administrative specialist on the team, overseeing daily operational workflow, resourcing, and schedule management across concurrent SSC Task Force priorities
• Coordinating and managing scheduling, logistics, and read-ahead materials for team meetings, senior leadership briefings, and engagements, including the Warfighter Education Coordination Council (WECC) and Military Education Coordination Council (MECC)
• Tracking taskers, suspenses, deliverables, and action items across the team; maintaining operational status trackers and proactively flagging at-risk timelines or resource gaps to leadership
• Overseeing document quality control and formatting standards for briefing materials, decision papers, reports, and presentations prepared for DASW(SR) and OUSW(P&R) leadership, ensuring accuracy, consistency, and a polished, professional standard
• Managing business operations inputs for recurring reporting cycles — including the NDAA 557 Report, Government Accountability Office (GAO) report responses, and other Congressional and stakeholder reporting products — by coordinating data calls, timelines, and submission logistics
• Owning records, document control, and knowledge management for SSC Task Force products, including SharePoint site administration, information taxonomy, and version control
• Coordinating travel arrangements, calendars, conference room reservations, and visitor and facility access logistics, including badging support for cleared personnel and visiting stakeholders
• Facilitating meeting operations, including preparing agendas, capturing minutes and notes, and driving action-item tracking and follow-up to closure
• Supporting team onboarding and in-processing operations for incoming staff, including coordination of clearance verification, equipment, and system/account provisioning
• Managing correspondence and stakeholder communications on behalf of the team, including drafting, formatting, and routing memoranda, taskers, and other official communications
• Supporting data organization and operational file management for analytic products, including SSC Fellowship Request for Program Information (RPI) data, site visit findings, and supporting documentation used in Government assessments
• Providing broader business operations support — budget and resource tracking coordination, timekeeping and administrative reporting, procurement/supply coordination — and recommending process improvements to increase team efficiency

Requirements

• Active Secret DoW Clearance
• Bachelor's Degree in Business Administreation, Operations Management, Public Policy/Administration, or a related field (or equivalent professional experience)
• Minimum of 2 years of professional experience in business operations, program operations, or administrative/executive support, to include experience supporting government or military leadership offices
• Demonstrated ability to independently manage operational functions on high-visibility, mission-critical program efforts, exercising sound judgment with minimal direct supervision
• Proven ability to support and coordinate operations for a team of staff, including tracking multiple concurrent priorities and deadlines
• Strong organizational, analytical, written, and verbal communication skills, with meticulous attention to detail
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook), SharePoint, and standard operations/collaboration tools
• Ability to handle sensitive and controlled information with discretion
• Must be a United States citizen to obtain and maintain a DoW security clearance

• Experience supporting OUSW(P&R), DASW(SR), the Joint Staff, or other senior DoW leadership offices
• Experience in business or program operations within a task force, working group, or similarly fast-paced, deadline-driven analytic environment
• Familiarity with DoD correspondence and staffing procedures, records management practices, and SharePoint site administration
• Experience supporting recurring Congressional or GAO reporting cycles
• Experience with budget/resource tracking, contract administration support, or process-improvement initiatives
• Experience supporting the military, Veterans Administration, or prior military experience

Benefits

CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with national average market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $120,000 - $140,000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills. 

• Performance Bonuses
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan (Traditional and ROTH)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• 11 Federal Holidays
• Parental Leave
• Commuter Benefits
• Short Term & Long Term Disability
• Training & Development
• Wellness Program
• Community Outreach Initiatives

CATHEXIS is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability EEO IS THE LAW. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Recruiting Department  View email address on ziprecruiter.com