Procurement Operations Coordinator

Job Title Procurement Operations Coordinator – Remote (PDT/PST preferred). Ideal locations are near the San Francisco Bay Area or Seattle; in‑person meetings may be required. Position Overview Support Sales & Marketing procurement operations as a key partner, driving process efficiency, managing procurement workflows, month‑end financial activities, and enabling stakeholders across the organization. Key Responsibilities Manage procurement request intake and review submissions for completeness and compliance. Monitor request queues, identify bottlenecks, and move work through established processes efficiently. Coordinate contract workflows, track statuses, and ensure timely progression of requests. Review purchase orders, perform system clean‑up activities, and maintain procurement data integrity. Support vendor management activities and procurement operations initiatives. Prioritize a high volume of requests while meeting defined service levels. Serve as the primary point of contact for procurement‑related inquiries. Host office hours and provide guidance on procurement processes and best practices. Develop FAQs, process guides, training materials, and documentation to improve self‑service capabilities. Communicate proactively with requesters regarding status updates, missing information, and potential blockers. Support month‑end close activities, including open PO reviews and purchase order hygiene. Gather accrual and spend‑related data from vendors and business stakeholders. Assist Accounting and Finance teams with reporting, reconciliations, and budget tracking activities. Identify trends and opportunities to improve financial and operational processes. Analyze recurring questions and common issues to identify scalable solutions. Develop and improve SLAs, operational documentation, and process frameworks. Recommend and implement process improvements that increase efficiency, reduce manual effort, and enhance stakeholder experience. Partner closely with Procurement leadership on operational initiatives and workflow optimization. Required Qualifications 3–5 years of experience in procurement operations, accounts payable, finance, accounting, or a related operational function. Experience supporting procurement processes, workflow management, intake systems, and documentation. Experience supporting Sales & Marketing procurement activities strongly preferred. Experience working in high‑volume, fast‑paced environments. Technical & Business Skills Strong understanding of procurement operations, purchasing processes, and vendor management. Knowledge of financial controls, accruals, budgeting, and month‑end close activities. Experience with procurement platforms such as Zip or similar tools required. Strong proficiency in Excel and/or Google Sheets. Experience with Ironclad is a plus. Key Competencies Process Improvement: Demonstrated ability to streamline workflows and improve operational efficiency. Stakeholder Management: Excellent customer service mindset with the ability to build trust across teams. Communication: Strong written and verbal communication skills; able to explain complex processes clearly to non‑technical audiences. Problem Solving: Ability to identify root causes, drive resolution, and implement long‑term solutions. Attention to Detail: Consistently delivers accurate work and maintains high‑quality standards. Collaboration: Works effectively across Procurement, Finance, Accounting, Legal, Sales, and Marketing teams. Adaptability: Comfortable operating in a dynamic, rapidly evolving environment with shifting priorities. Benefits Overview We offer a comprehensive benefits package that includes medical, dental, vision, life, disability, and other insurance plans. Other benefits and programs include an employee stock purchase program, 401(k) with company match, health savings account, employee assistance program, corporate discount savings, and professional development resources. For a full list, please see the Welcome Packet. Equal Opportunity Employer Everforth Apex Systems is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. We will consider qualified applicants with criminal histories in a manner consistent with applicable law. #J-18808-Ljbffr