Assistant Director of Instruction - Madison Area

Assistant Director of Instruction Responsibilities
The Assistant Director of Instruction (ADI) will work closely with the Managing Director of Test Prep to run our test preparation and tutoring programs, in addition to working directly with students. This person must have impeccable communication skills (phone, email, and mass communications), be able to connect with both high school students and their families, and have a deep understanding of standardized tests (ACT, SAT, PSAT) and tutoring pedagogy. The ADI spends approximately half of his/her time working with current students and the other half training tutors, assessing student progress and communicating with families, and helping to expand our presence in our local markets.

The position reports to the Managing Director of Test Prep and has office hours expectations. Because we work mostly with high school students and their parents, we tend to be in the office in the late afternoons, evenings, and Sundays. There is some flexibility in the schedule, as long as it is coordinated with families and other full-time staff. The position will evolve over time as the ideal candidate expands and enhances our current practices and develops within our organization.

Tutoring Program Management (25%)

• Speak with prospective students and families about Galin Education services
• Assist in matching students with tutors
• Set up students and families at Galin Education with materials and on our digital tools
• Track student sessions, practice exams, and other milestones in our internal management system (CRM)
• Communicate with students and families about important SAT/ACT deadlines
• Foster a positive in-office test prep and practice exam experience for students and families, including coordinating proctors for practice exams

Tutor and Training & Development (15%)

• Participate in the evaluation of potential tutors and coaches by assisting the Managing Director of Test Prep and the Education Director
• Meet with new tutors at appropriate times throughout their on-boarding
• Regularly meet with tutors to mentor them in best practices of pedagogy and communication
• Be responsive to tutor questions and needs
• Assist with monthly test prep tutor trainings
• Monitor tutor lesson notes to identify areas of immediate support

Direct Services (50%)

• Tutor and coach at least 15 sessions per week
• Communicate regularly and thoroughly with students' families regarding student progress

Curriculum Development (5%)

• Create, curate, and collaborate on curriculum development projects with the Managing Director of Test Prep
• Review ACT and SAT exams to help develop curriculum materials

Marketing (5%)

• Deliver talks to small groups of parents, both in person and virtually
• Work with schools and counselors to educate them on our test preparation and tutoring services

Qualifications

• Bachelor's degree required (Master's degree preferred) from a top tier school
• Experience in education (classroom teaching or significant tutoring)
• Score roughly at or above the 95th percentile on either the ACT (roughly composite of 31 or higher, based on the year of the test) or SAT (roughly score of 1400/2100 or higher, based on the year of the test)
• Ability to teach all sections of the ACT and SAT
• Strong customer service skills and comfort communicating with high school students and parents, individually and in groups
• An entrepreneurial mindset and the ability to multitask, set priorities, and manage time
• Detail-oriented, ensuring accuracy and precision in all communications
• Intermediate skills in Google Docs, Sheets, and Slides
• Valid drivers license
• Sense of humor
• Ability to work evenings and/or weekends
• Passion for working with high school aged students.

We expect the Assistant Director of Instruction to work with limited supervision and be accountable for results. This person is incredibly responsive and responsible, energetic, and competitive.


This is a salaried position and compensation is competitive. There are opportunities for commission and bonuses. Start date is flexible.


Cover letters and resumes should be submitted through JazzHR. No phone calls, please.