Office Administrative Assistant

Job Description

Job Description

Administrative Assistant

Join PlayDate Behavioral Interventions, a leading nonprofit organization in Colorado Springs, CO, as we strive to make a meaningful difference in the lives of children with special needs.

As an Administrative Assistant, you will play a vital role in supporting our administrative and therapy teams, as well as the families we serve. Your duties will include performing various tasks in relation to our core administrative subsets: Accounting, Insurance, and Human Resources.

Responsibilities:

• Answering phones and greeting patients and families
• Scheduling patient sessions and maintaining calendars
• Collecting and distributing mail
• Preparing communications such as memos, emails, invoices, or reports
• Writing and editing letters, reports, and instructional documents
• Creating and maintaining electronic and physical filing systems
• Managing accounts and performing basic bookkeeping
• Performing data entry and analysis
• Assisting with event planning and coordination
• Ordering and maintaining office supplies
• Performing duties using Excel, Word, and PowerPoint

Skills and Qualifications:

• Previous experience in Admin and/or general business field, prefer medical experience
• Exemplary planning, organizational, and time management skills
• Excellent written and verbal communication skills
• Understanding and experience with medical practices
• Excellent communication, customer service, and interpersonal skills
• Proficient with Microsoft Office, Outlook, and basic office technology
• Self-motivated, reliable, with a high level of flexibility
• Desire to be a team player and strong contributor
• Decision-making skills to work autonomously and manage specific tasks
• Communication and collaboration skills to support personnel, management, and clients
• Ability to handle confidential information responsibly

If you are passionate about supporting the development of children with special needs, we encourage you to apply for this rewarding Administrative Assistant role at PlayDate Behavioral Interventions.