Administrative Assistant

Administrative Assistant

The Administrative Assistant provides timely and accurate administrative support to managers, employees, and clients. This role assists with payroll and HR processing, employee onboarding, background checks, file maintenance, invoice processing, timekeeping, data entry, reporting, and general office administration. The ideal candidate is organized, professional, customer-focused, proficient in Microsoft Office, and able to manage multiple priorities while handling confidential information.

Responsibilities

Essential Functions:

• Initiate first level of payroll and HR processing procedures.
• Assist managers with pre-employment processing of employees to include ensuring proper completion of paperwork and pre-employment background checks.
• Maintain employee files.
• Understand and create spreadsheets for financial reports.
• Process invoices for payment.
• Process payroll bi-weekly, gather and tabulate time records for employees daily.
• General data entry duties & office administration such as answering phones, filing, copying, etc.
• Provide excellent service to client and employees.
• Maintain administrative records and documents pertaining to the account.
• Record minutes of meetings.
• Greet and help walk-in visitors in a professional manner.
• Prepare reports as assigned by Management.
• Handle other duties as assigned by Management.

Qualifications

Minimum Requirements:

• GED or High school diploma required
• Associate degree or higher preferred
• 2-3 years of successful office administration experience
• High energy level and enthusiastic
• Proficient in Microsoft Office
• Comfortable with having flexible hours
• Experience with hourly time record-keeping procedures
• Experience processing new employees
• Strong organizational skills
• Excellent interpersonal skills
• Ability to work in a team environment
• Sense of urgency to complete tasks and meet deadlines; self-directed
• Ability to handle confidential information
• Ability to handle multi-faceted jobs with completing normal duties

About Us

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together. ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call View phone number on click.appcast.io. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis. ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility. ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM. ABM directs all applicants to apply at ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now. For more information, visit

Job Info

• Job Identification 169402
• Posting Date 10/07/2026, 06:49 PM
• Job Schedule Full time
• Locations Minneapolis, MN, United States
• Job Category Facilities
• Work Days Full Time, Including Weekends
• Workplace On-site