Senior Administrative Assistant

Administrative AssistantThis position is integral to maintaining calendars and call schedules, coordinating multiple operational projects, maintaining regional/division dashboards, training clinic administrators, and supporting various business reporting needs.The ideal candidate thrives in a fast-paced environment, excels at juggling diverse tasks, and enjoys being the go-to problem solver for leaders, clinicians, and staff. This is a highly visible role that requires exceptional communication skills, strong attention to detail, and the ability to build and maintain effective working relationships across a wide range of teams.Hybrid role will be in-office with Tues, Weds, Thursday to start at our Main Corporate Office in Bloomington, MN.POSITION PURPOSE : (Why does this position exist?)To provide confidential administrative support to the Vice President/and or Director and other members of the team, as directed. This position assists with budget management, special projects, maintenance of files and other administrative responsibilities to ensure efficient operation of the department.ACCOUNTABILITIES : (Key roles, responsibilities & functions for this position)(For supervisory position -- indicate positions/departments supervised)Performs a variety of administrative assistant tasks to support the Director(s) in the operation of the department(s). This includes typing, copying, sending faxes, maintaining accurate files and records, answering telephone calls, taking messages, maintaining appointment calendars, and arranging meetings. Sorts and distributes incoming mail.Creates, proofreads, and edits a variety of material including, but not limited to, correspondence, spreadsheets, presentation material, reports, and other confidential materials using appropriate computer software and office equipment.Manages the Director's calendar, assists in efficient time utilization and balances multiple priorities.Arranges meetings. Handles space procurement issues, obtains the necessary equipment, and makes food service arrangements within established budget. Prepares materials for presentations and meetings as requested.Audits budget reports and notifies Finance of errors or problems and works towards resolution. Prepares expense reports as requested.Greets visitors and directs them to appropriate person in area(s).Coordinates travel arrangements and prepares itineraries as necessary.Responsible for variety of administrative projects requiring independent judgment and action.Serves as a backup to other administrative support staff as needed.Performs other duties as assigned.REQUIRED QUALIFICATIONS : (Minimum qualifications needed for this position)High School Diploma or GED2+ years of administrative assistant experience or 4 year college degreeStrong desktop tool usage including Microsoft Word, Excel, and PowerPointStrong oral and written communication skillsExcellent spelling, grammar, editing, and organizational skillsAbility to accurately type 45 WPMAbility to operate various office equipmentAbility to work independently and with minimal supervisionAbility to deal with highly confidential informationAbility to work under pressure and meet tight deadlinesGood problem-solving skillsExcellent customer service and interpersonal skillsPREFERRED QUALIFICATIONS :Two year Administrative Assistant Degree or Certificate